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JONES BOARD OF TRUSTEES

May 15, 2007

 

Meeting was called to order at 7:00 PM.   Meeting was tape-recorded

Roll Call:  Present- Matt Elerick, Roger Choate, Ray Poland, Rusty Fields, Randy McMillin

R. Poland made motion to set aside rules and go into PWA Meeting in order to disc/act on Trash Service bids.  (To accommodate representatives from having to wait)  M. Elerick seconded.  Yes- M. Elerick, R. Choate, R. Poland, R. Fields, R. McMillin.

BIDS-TRASH SERVICE

Representatives from Allied Waste, Waste Connections and Oklahoma Waste Services were present.  After disc:  R. Poland made motion to stay with Allied Waste with  town to be notified of any  annual rate change by February 1st , prior to July 1st..  (  New contract will have quarterly curbside cleanup days instead of the one annual cleanup day we now have.  Rates will increase as per contract  (see town files- Allied Waste – 2007-08) – Contract will be year to year with 90 day either party backout clause)  M. Elerick seconded motion.  Yes- M. Elerick, R. Poland, R. Fields.   No- R. McMillin, R. Choate   Motion carried.

R.  Fields made motion to go back into Trustee Meeting and to go to New Business #2..  M. Elerick seconded.  Yes- M. Elerick, R. Choate, R. Poland, R. Fields, R. McMillin

WAVELINX WIRELESS-CHANGE HEIGHT ON WATER TOWN

Mark Snyder, Wavelinx, addressed problem they are having with current tower location (on town water tower)  It needs to either be added to in height or location on water tower changed.  After disc:  R. McMillin made motion to approve changing the location of tower (on top of water tower) instead of adding height increase.  M. Elerick seconded.  Yes- M. Elerick, R. Choate, R. Poland, R. Fields, R. McMillin

PARADE – R. D. CHEATHAM

Mr. Cheatham requested approval for a parade (in conjunction with a rodeo on Spencer-Jones Road – June 16)  Parade would be primarily horses, horse drawn vehicles and possibly antique cars.  After Disc:  R. Fields made motion to approve parade and overtime for police officers (for traffic control).  R. Poland seconded.   Yes- M. Elerick, R. Choate, R. Poland, R. Fields, R. McMillin.   Mr. Cheatham is going to check with Damon Coker to see if sale barn parking could be staging area – parade would end by Hiwassee Road

R. Poland made motion to go back into regular meeting, New Business #1.  M. Elerick seconded.  Yes- M. Elerick, R. Choate, R. Poland, R. Fields, R. McMillin

 

 

 

 

 

 

JONES BOARD OF TRUSTEES

Page Two

May 15, 2007

 

Barbara Birden-Grant Projects

A.    Engineering Services

Tabled

Fire Dept Report

A.  Payment-Alliance Bldg-$8030 (Grant)

B.  Bldg Construction-$200 Hauling-Mark Taylor

Above two items in regard to Fire Dept Ag Grant-Ad On to Fire Dept Bldg.  Mark Taylor advised that Alliance Buildings are charging $200 to bring building (dismantled) to Jones.  It would be placed behind FD Bldg. Mark Taylor advised he would go get the building assembly, keep it on his trailer at his home (to prevent leaving behind Fire Dept).  He

Would do this for same $200 that Alliance is charging.   After Disc:  M. Elerick made motion to approve A & B.  R. Choate seconded.  Yes- M. Elerick, R. Choate, R. Poland, R. Fields, R. McMillin.     Funds for payment will be transferred from 460-057 to 460-244. Savings to Special Project.. (Will be transferred back when Grant is received)

Homeland Security & NIMS Report

Tabled

Court-City-Hall Roof Bids (Tabled until May 15)

One bid – Steve Abbott/Mark Taylor was presented.  After disc:  Item tabled.  Invite Engineer to next meeting.  Tabled

Designate Board of Adjustment Members

Tabled

OK County Emergency Mgmt 2007- 2008 Agreement

R. Choate made motion to approve 2007-08 Oklahoma County Agreement.  R. Fields seconded.   Yes- M. Elerick, R. Choate, R. Fields, R. Poland, R. McMillin

Overtime-Police Dept

Strike from agenda  - See Overtime Computing Below

Executive Session-Hire-Fire-Promote-Demote Tom Newsom (250 S. Sec 307B)

M. Elerick made motion to go into executive session.  R. Poland seconded.  Yes- M. Elerick, R. Choate, R. Fields, R.Poland, R. McMillin.  Time:  8:35 PM

Board returned to open meeting at 9:30 PM  R. Choate made motion to come out of executive session. R.. McMillin seconded.   Yes- M. Elerick, R. Choate, R. Poland, R. Fields, R. McMillin  

Payroll Policy-Overtime Computing

R. McMillin made motion to change Police Officer Pay Policy from current 171 Hour schedule to regular 40 hour per week.  Overtime will be computed on weekly basic. Also

Sick and Vacation time will be included in computing overtime.  Example:  Employee takes 8 Hrs Sick, works 4 days (32 Hrs) but has 4 Hours overtime – This would compute as 8 Sick, 32 Regular and 4 Overtime.  (previously Sick time would have denied 4 hours being paid at overtime) . (This will also effect PWA – Payroll is:  Town Payroll with PWA Section)  Holidays – Employee receives 8 Hr. Holiday pay but if is required to work on (cont)

 

 

Jones Board of Trustees
Page Three

May 15, 2007

 

(cont-computing pay time)

Holiday-work will be at time & half resulting in double time & ½  for hours worked.

Police Chief Conference-Cost $305-Chief Newsom – June 6-7-8

Request for approval for conference in Ardmore, June 6-7-8.  R. Poland made motion to approve Chiefs Conference for Tom Newsom.  R. McMillin seconded.  Yes- M. Elerick, R. Choate, R. Poland, R. Fields, R. McMillin.

Set Annual Budget Meeting for 2007-08

M. Elerick made motion to set budget meeting for seconded Tuesday in June (06-12-07).  R. Poland seconded,   Yes- M. Elerick, R. Choate, R. Poland, R. Fields, R. McMillin.

Meeting will start at 6:00 PM.

Oklahoma County Jail Contract 2007-08

2007-08 contract was presented.  Noted was increase from $39.24 to $40.24 per day per prisoner.  After disc:  M. Elerick made motion to approve jail contract.  R. Poland seconded.   Yes- M. Elerick,, R. Choate, R. Fields, R. Poland, R. McMillin.

Auditor Contract 2007-08-Michael Douglas

Contract with noted no changes/amount increases was presented.  R. Poland made motion to approve Michael Douglas’ contract for 2007-08.  R. Choate seconded. Yes- M. Elerick, R. Choate, R. Poland, R. Fields, R. McMillin.

Community Center-Roof Damage

This is information item only.  Board was advised that seams in rubber roofing are coming apart creating need for repair.  Mark Pierce has contacted roofer.

REMARKS, INQUIRIES & REPORTS BY GOVERNING BOARD MEMBERS

1)      Garbage rates to be placed on next agenda.  (should have been in PWA Remarks)

2)      Regarding prior list from Oklahoma  County – Cherokee and Montana streets should be first on list.

3)      Code Enforcer Shane  Wilson to be asked to be present at next meeting. 

4)      Mosquito Spraying needs to be done.  Board advised that it has been started

Adjournment motion  by R. Choate, seconded by M. Elerick.  Yes- M. Elerick, R.  Poland, R. Choate, R. Fields, R. McMillin.     Time: 10:20 PM

 

CLAIMS

       Payroll-05-17-07….                     12382.83

       Payroll-05-30-07…                      12687.98

1905  AllTel…………            654.16

2906  Cingular Wireless..        355.11

2907  Jones Hardware…          36.44

2908  Phillips 66………                        1985.35

 

 

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Jones Board of Trustees

Page Four

May 15, 2007

 

Claims-Cont

2909  OK County News….      30.00

2910  OG&E……………..                    1311.21

2911  R. D. Alexander……    375.00

2912  Special Ops………..     367.95

2913  AirGas…………….          9.39

2914  Ok Mun League…..                     1147.88

2915  Casco  Industries….     208.00

2916  OK State FF Assn…      56.00

2917  City of Midwest City.. 130.00

2918  AT&T Wireless……       90.65

2919  Norman Supply…….                   1250.00

2920  Dollar General……...         5.75

2921  Dept Public Safety…..     90.00

2922  Sunrise H&A………..  162.00

2923  Wylie Sprayers………    17.68

2924  Barbara Birden………. 660.00

2925  Amera-Chem………… 169.50

2926  Police Pen…………….            992.17

2927  PEBSCO……………..   72.00

2928  U S Treasury Dept…... 914.77

2929  OK Assn Police Chiefs..           175.00

2930  John Terpening……….                1025.00

 

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_________________________________        _______________________________

Mayor                                                                     Town Clerk

 

Presented to Board of Trustees for approval on___________2007

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