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JONES BOARD OF TRUSTEES

March 4, 2008

 

Meeting called to order at 7:03 PM    Meeting was tape-recorded

Roll Call:  Present-Matt Elerick, Roger Choate, Randy McMillin. 

                  Absent-Ray Poland, Rusty Fields                         Quorum declared

Consent Agenda

Minutes-02-19-08,  Purchase Ord #s 4249-4267, Payroll-03-06-08

#4255 & 4268 pulled for disc.   R. Choate made motion to approve consent agenda with exception of 4255 & 4268.  (4255- Error in Amount, 4268-Computer Connections-Invoice prior to July 1st-Need to check if can be paid)

R. McMillin seconded.   Yes- M. Elerick, R. Choate, R. McMillin

CITIZENS TIME

No-One Came Forth

NEW BUSINESS

Star Spangle Salute-John McEwen & James Selders

Mr. McEwen introduced Margaret Mueller who presented information regarding Eastern Oklahoma Tourism sponsored May 24th Star Spangle Salute Memorial Event at Tinker AFB.  The EOT is asking for donations from towns/citizens for this event.  The target for Jones is $1500.  After disc:  R. Choate made motion to contribute $500.  R. McMillin seconded.  Yes- M. Elerick, R. Choate, R. McMillin.  Ms. Mueller , Mr. McEwen and Mr. Selders were advised that if, the total $1500 is not raised, come back to the Board of Trustees for possibility of town making up deficit.

Recycle Bins-Fire Dept Location-Mr. Powell

Tabled per phone call from Mr. Powell.

Replacement of Mobile-NE 89-Davina Hinkson

It was noted that Mr. & Mrs. Hinkson’s request was approved by the Planning Commission with the stipulation that mobile owner is to check if his driveway is on a street or, if not, obtain (or show proof) of an easement. This is for removal of current mobile with new 1800’ one.  R. McMillin made motion based on Planning Commission recommendation to approve mobile exchange request.  M. Elerick seconded.   Yes- M. Elerick, R. Choate, R. McMillin.  The Hinkson were advised this vote was based on  legal access to the property and proof of this access be brought to City Hall.

Disposition 02-29-08 Community Center Deposit (Howe)

Board was advised that Ms. Howe rented the Community Center on Friday, 02-29-08.  Apparently proper cleaning wasn’t done.  Mrs. Crawford (who had Center rented for Saturday) stated they had to clean and mop, taking about three hours.  She called Officer Les Warren as a witness.  Mr. Warren stated to Doris Mitchell, town clerk  that proper cleaning had not been done.  He took photos of same.  After disc:(Both parties were present) R. McMillin made motion to refund $100 from $150 deposit to Howes and to reimburse Ms. Crawford the  rental amount of $60.  M. Elerick seconded.   Yes- M. Elerick, R. Choate, R. McMillin.

Disposition – Traffic Warrants

Chief Newsom unable to attend meeting.  Item tabled.

AllTel Cell Phone Contract

Patti Fields presented updated Alltel Contract which could save up to one-half of current amount per month.  After disc:  R. Choate made motion to go with new contract, with 10 circle friends for each phone.  R. McMillin seconded.  Yes- M. Elerick, R. Choate, R. McMillin

 

 

Jones Board of Trustees

 Page Two

March 4, 2008

 

Ice Storm Cleanup-Update

Matt Elerick gave report as to status of cleanup.  No voting action needed.

ACOG Reap Grant-Report

No action needed.  Tabled.

Barbara Birden

Ms. Birden advised, first; that not a lot of grants are available regarding the school.

Second:  Ms. Birden discussed the # of points the town would now have and, one way to add would be to join the Century Community (next agenda) and to increase water rate .  (Rates were increased but need for different breakdown in order to get extra grant points( (-placed on next agenda)

Need also to approve a 2008 CIP Plan  (on next agenda)  No voting action needed this meeting.

4th of July Fireworks

Tabled

Fire Dept Report

Mark Taylor gave report stating that number of runs are increasing. Fire  Dept is now averaging two calls per week.  Also  new pumper is close to completion.

Emergency Mgmt Report

 A)  Repair Roof-Emer Mgmt Office

       Tabled – Mark Pierce to check this.

 B)  Purchase Uniforms

       After disc:  M. Elerick made motion to purchase jacket and boots for Director only at this time

(Reimburse Patti Fields for jacket and boots she purchased for herself for Emer Mgmt use.

 C)  Purchase Radios

        Need for two handheld radios.  After disc:  R. McMillin made motion to purchase the radios, up to $1000. M. Elerick seconded.   Yes- M. Elerick, R. Choate, R. McMillin

D)  Disc-School Safe Rooms (Storms, etc)

      Discussion regarding use of school safe rooms for public  (after school hours).  Item tabled,

      School Supt to be contacted for clearification.  On next agenda

Town Zoning

Decision to have Special Meeting, Tuesday, March 11, 2008 for purpose of zoning action.

Town Expenditures vs Sales Tax Revenue Income

Tabled

Resolution-Vacating Georgia Street-East of Hiwassee

R. McMillin made motion to adopt Resolution # 03-04-08.  M. Elerick seconded.  Yes- None

No-M. Elerick, R. McMillin, R. Choate.   Motion did not carry.

Ord. requiring Gas Service when available

Tabled

Reports, Inquiries & Remarks by Governing Board Members

R. McMillin advised of status of memorial plaque for John McDermott with need for a clearer photo.  Will check to see if one can be found.

Adjournment motion by M. Elerick, seconded by R. Choate.  Yes-M. Elerick, R. Choate, R. McMillin.   Time:  9:41 PM

 

Jones Board of Trustees

Page Three

March 4, 2008

 

CLAIMS

 

     Payroll-03-06-08….                       12688.95

3376  Thomas Pletcher…..      615.00

3377  Void………………            .00

3378  CompSource……..                      1186.00

3379  Jones PWA………       957.85

3380  Void……………..              .00

3381  Ins. Reimb-D. Mitchell   60.00

3382  BC.BS…………..         196.90

3383  Samatha Jones….          250.00

3384  Julia Wilson…….          750.00

3385  Principal Finan Grp..     233.70

3386  Healthcare Service..                     5139.00

3387  Police Pension…….      914.17

3388  PEBSCO………….        74.50

3389  IRS………………..      874.28

3390  Quality Auto………     540.29

3391  J. Terpening Auto Repair          165.00

3392  Jones PWA………….                 1494.60

3393  Jones Hardware……..  215.28

3394  OG&E>……………..                  1122.94

3395  Special-Ops…………     28.50

3396  Walmart…………….   157.38

3397  Void…………………        .00

3398  OML………………...  105.00             ________________________

3399  Fred’s Tires………….  137.50              Mayor

3400  American Fire & Safety..          242.50

3401  City of MWC>…………         170.00

3402  Nicoma Park Muffler….             60.00            _________________________

3403  Walling Data Systems…           194.57            Town Clerk

3404  OPUBCO Comm………          126.39

3405  Overall Ford……………          324.26

3406  Computer Connections….        481.00         Presented to Board of Trustees

3407  TDS Telecom……………        321.60         for approval on___________2008

3408  Void……………………..             .00

3409  AT&T…………………..          357.20

 

                                                                ***********

 

 

 

_______________________________    ______________________________
Mayor                                                           Town Clerk

 

Presented to Board of Trustees for approval on__________2008

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