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JONES BOARD OF TRUSTEES
March 18, 2008
Meeting was called to order at 7:00 PM Meeting was tape-recorded
Roll Call: Present-Matt Elerick, Ray Poland, Rusty Fields, Randy McMillin
Absent- Roger Choate Quorum was declared
CONSENT AGENDA
Minutes-03-04-08 Payroll 03-20-08 Purchase Ord # 4290-4299 – Waive Yr 2006-07 Deadline
For Payment of PO # 4293. Correction to 02-19-08 Minutes (Consent #3-Maturing CD should be $200,000 Not $200, & Citizens Time- Larry’s Garage was addressed by R. McMillin not R. Choate. R. Poland made motion to approve consent agenda. M. Elerick seconded. Yes- M. Elerick, R. Poland, R.Fields, R. McMillin
Allied Waste-Debris Removal Total-to-Date $230,298.40
Have not heard from FEMA reimburse. No action on this portion of consent agenda needed
CITIZENS TIME
No-One came forth
SCHOOL BOND ELECTION-INFORMATION PRESENTATION
School Supt Mike Steele, Principal Carl Johnson and members of the Jones School Board were present.
Mr. Steele presented a very informative slide show on the school fire and projected replacement of school. He answered questions from the board and visitors. It was noted that another public meeting will be held at the Baptist Church on Tuesday, March 25.
NEW BUSINESS
Recycle Bins-Fire Dept Location-Mr. Powell
Mr. Powell not present – Didn’t contact clerk regarding agenda item. Item Strickened.
PUBLIC EMPLOYEES RELATION BOARD (PD Dept Union)
Ron Bartmyer, FOP State President and Rober Groseclose, Spencer PD-Local FOP Lodge
And Philip Wise, Bethany FOP were present as were members of Jones Police Dept.
Discussion regarding Jones officers joining the FOP included a letter dated March 6, 2008
seeking an election by the Jones Police Dept with the aim of certification with the FOP. The right for a hearing by the town was included in the letter. INSERT FROM LETTER-
“If no request for a hearing is made by the City, within ten days (10) upon receipt of this letter, the Board shall deem the right of the parties to be waived, and order an election forthwith.”
R. Poland made motion to request a hearing. R. McMillin seconded. No--M. Elerick, R. McMillin.
R. Poland ,Yes- R. Fields. Motion did not carry.
Participate-Century Community (From B. Birden Report)
R. Poland made motion to participate in Century Community. M. Elerick seconded. Yes- M. Elerick, R. Poland, R. Fields, R. McMillin.
Attorney to write required resolution. R. Poland made motion to approve resolution #3-18-08.
M.Elerick seconded. Yes- M.Elerick, R. Poland, R. Fields, R. McMillin.
Land-Library
Tabled
CIP 2008 Plan
Matt Elerick presented Total Capital Needs Summary & 5 Year Plan
(Plan included in minutes) M. Elerick made motion to approve CIP Plan. R. McMillin seconded.
Yes- M. Elerick, R. Choate, R. Poland, R. McMillin.
JONES BOARD OF TRUSTEES
PAGE TWO
March 18, 2008
OLD BUSINESS
Barbara Birden-Grant Report
Ms. Birden gave general report. No action needed
ACOG Reap Grant Report
No action needed.
Town Expenditures vs Sales Tax Revenue Income
Presented at previous meeting by Randy McMillin.- Ways to cut costs =Town and PWA
1. Overtime limited to 10% (8 hours per pay period) per employee. anything over this amount
Must be approved by Board of Trustees and employee and supervisor must present reasons as to why there is overtime beyond the limit. (Project savings per year - $16,000)
R. McMillin made motion to approve. M. Elerick seconded. Yes- M. Elerick, R. Choate, R. Poland, R. Fields,R. McMillin.
2. Pay Increase Freeze – No incentive increases or merit raises until further notice
R. McMillin made motion to approve pay increase freeze. M. Elerick seconded. Yes-
M. Elerick, R. Poland, R. Fields, R. McMillin. (Projected savings per year 0 $4000)
3. Hiring Freeze-No new hires even if someone quits, retires or is fired – until further notice. Mr. McMillin suggested passing on this (#3)
4. Return district attorney (drug) vehicles-These vehicles are being driven home and the town maintains them and pays for their fuel. If this is not done, the personal use must be included on the employees W-2 forms as taxable income. Laptop to be given to FEMA. (Projected savings-$5000)
R. McMillin made motion to return vehicles. R. Fields seconded. Yes- R. McMillin. No-R. Fields, R. Poland, M. Elerick.
M. Elerick made motion that both vehicles be kept at station and not taken home. R. McMillin
Seconded. Yes –M. Elerick, R. Poland, R. Fields, No- R. McMillin Motion carried.
5. Eliminate mayor’s salary – the mayor does spend more personal time than most other trustees carrying out his duties. He should be reimbursed for mileage and out of pocket expenses. But extra duty pay seems inappropriate. The trustees are paid a stipend ($60 Mo) to cover the cost of attending meetings. (Projected savings per year - $5000)
R. McMillin suggested passing on this
6. Curtail spending – only essential items will be purchase. Supervisors will approve each
PO and no PO will be considered if not approved by supervisor. (Projected savings per year-$5000) Clerk Doris Mitchell noted that current PO procedure calls for approval by supervisor and PO presented are signed. No action taken on #6.
ORDINANCE RE: GAS SERVICE WHEN AVAILABLE
Tabled
DISPOSITION – COURT WARRANTS
Tabled
4TH OF JULY FIREWORKS
Tabled
JONES BOARD OF TRUSTEES
Page Three
March 18, 2008
FIRE DEPT REPORT
Mark Taylor reported status of pagers. New pagers will be group numbers - $6.00 each. Consective numbers will be helpful. M. Elerick made motion to block twenty #s at $6.00 for FD. )
R. Fields seconded. Yes- M. Elerick, R. Poland, R. Fields, R. McMillin
Mr. Taylor also addressed possible availability of Oklahoma County Rescue vehicle. It would be the chassic but town would have to add bed, etc. (approx. $8000-10.000) R. Poland made motion to approve application for this vehicle. R. McMillin seconded. Yes- M. Elerick, R. Poland, R. Fields, R. McMillin.
EMERGENCY MGMT REPORT
Patti Fields gave report of county meeting she attended and citied many helpful things she learned.
She also addressed need of way to let the public know of need for Emer. Mgmt volunteers. She questioned a town-wide mail-out. Tabled
TOWN BROCHURE
Tabled
TOWN ZONING
Decision was made to set Special Meeting for town zoning, Monday, March 24 at 6 PM
REPORTS, INQUIRIES & REMARKS BY GOVERNING BOARD MEMBERS
Need to put Eastern Oklahoma County Representative on next agenda.
ADJOURNMENT Motion by R. Poland seconded by R. McMillin. Yes- M. Elerick, R. Poland, R. Fields, R. McMillin. Time: 9:47 PM
CLAIMS
Payroll-03-20-08… 12702.58
3410 IRS……………. 930.41
3411 Police Pension…. 914.17
3412 PEBSCO………. 74.50
3413 Phillips 66……… 1385.67
3414 Overall Ford……. 205.35
3415 Onelink Wireless… 275.00
3416 Petty Cash……….. 120.41
3417 AT&T…………… 111.38
3418 Peavey Co………. 86.80
3419 Kermit Phyffer…. 13.80
3420 Federal Corp…… 25.89
3421 Birden’s Development.. 885.00
3422 John Elerick…………. 950.00
******************
Presented to Board of Trustees for approval on____________2008
Mayor___________________ Town Clerk___________________
TOWN OF JONES
Board of Trustees Special Meeting
March 24, 2008
Meeting was called to order at 6:00 PM Meeting was tape-recorded
Roll Call: Present- Matt Elerick, Roger Choate, Ray Poland, Rusty Fields, Randy McMillin
Quorum was declared
A very large number of citizens were present as were TV Channel crews.
TOWN ZONING
John McEwen spoke on behalf of Planning Commission, noting that Durant zoning ordinances and mapping were similar to needs of Jones and that a example for Jones based along Durant lines has been worked up. Also an overview map was presented by Randy McMillin. After disc: John McEwen and Doris Mitchell are to decide on a date for another planning commission meeting. No voting action taken.
Executive Session-Hire-Fire-Promote-Demote Kenny Ray and Bob Kerr (250S. Sec 307B)
R. Choate made motion to go into executive session. R. McMillin seconded. Yes- M. Elerick, R.Choate, R. McMillin, R. Fields, R. Poland
Time: 6:17 PM
Board members returned to open meeting at 7:26 PM
R. Poland made motion to come out of executive session. R. McMillin seconded. Yes- M. Elerick, R. Choate, R. Poland, R. Fields, R. McMillin.
No Action
Insurance and Compensation-Police Dept
Strikened from agenda.
Disband Jones Police Dept- Contract with Oklahoma County Sheriff Dept
R. McMillin made motion to explore possible Oklahoma County (Sheriff Dept) for Police Dept. (for Jones) R. Poland seconded. In discussion: R. McMillin explained, as one financial problem, change in sales tax income .Discussion from floor was opened with a one minute limit on each person’s input.Thirty two people spoke Several were negative or neutral on the subject. The majority complimented the police service and/or expressed concern over not having a local police dept. After citizens input; Vote – Yes – M. Elerick, R. Choate, R. Poland, R. Fields, R. McMillin.
Matt Elerick to chose one other person to get research into possible use of Oklahoma County (Sheriff Dept) for Jones.
Adjournment motion by R. McMillin, seconded by R. Poland Yes- M. Elerick, R. Choate, R. Poland, R. Fields, R. McMillin.
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