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JONES BOARD OF TRUSTEES

March 18, 2008

 

Meeting was called to order at 7:00 PM               Meeting was tape-recorded

Roll Call:  Present-Matt Elerick, Ray Poland, Rusty Fields, Randy McMillin

                 Absent- Roger Choate              Quorum was declared

 

CONSENT AGENDA

Minutes-03-04-08   Payroll 03-20-08   Purchase Ord # 4290-4299 – Waive Yr 2006-07 Deadline

For Payment of PO # 4293.  Correction to 02-19-08 Minutes (Consent #3-Maturing CD should be $200,000 Not $200, & Citizens Time- Larry’s Garage was addressed by R. McMillin not R. Choate.  R. Poland made motion to approve consent agenda.  M. Elerick seconded.   Yes- M. Elerick, R. Poland, R.Fields, R. McMillin 

Allied Waste-Debris Removal Total-to-Date  $230,298.40

Have not heard from FEMA reimburse.  No action on this portion of consent agenda needed

CITIZENS TIME

No-One came forth

SCHOOL BOND ELECTION-INFORMATION PRESENTATION

School Supt Mike Steele, Principal Carl Johnson and members of the Jones School Board were present.

Mr. Steele presented a very informative slide show on the school fire and projected replacement  of school.  He answered questions from the board and visitors.  It was noted that another public meeting will be held at the Baptist Church on Tuesday, March 25.

NEW BUSINESS

Recycle Bins-Fire Dept Location-Mr. Powell

Mr. Powell not present – Didn’t contact clerk regarding agenda item.  Item Strickened.

PUBLIC EMPLOYEES RELATION BOARD (PD Dept Union)

Ron Bartmyer, FOP State President and Rober Groseclose, Spencer PD-Local FOP Lodge

And Philip Wise, Bethany  FOP were present as were members of Jones Police Dept.

Discussion regarding Jones officers joining the FOP included a letter dated March 6, 2008

seeking an election by the Jones Police Dept with the aim of certification with the FOP.  The right for a hearing by the town was included in the letter.   INSERT FROM LETTER-

“If no request for a hearing is made by the City, within ten days (10) upon receipt of this letter, the Board shall deem the right of the parties to be waived, and order an election forthwith.”

R. Poland made motion to request a hearing.  R. McMillin seconded. No--M. Elerick, R. McMillin.

R. Poland ,Yes- R. Fields.  Motion did not carry.

Participate-Century Community (From B. Birden Report)

R. Poland made motion to participate in Century  Community.  M. Elerick seconded.   Yes- M.  Elerick, R. Poland, R. Fields, R. McMillin.

Attorney to write required resolution.  R. Poland made motion to approve resolution #3-18-08.

M.Elerick seconded.   Yes- M.Elerick, R. Poland, R. Fields, R. McMillin.

Land-Library

Tabled

CIP 2008 Plan

Matt Elerick presented Total Capital Needs Summary & 5 Year Plan

(Plan included in minutes) M. Elerick made motion to approve CIP Plan.  R. McMillin seconded.

Yes- M. Elerick, R. Choate, R. Poland, R. McMillin.

JONES BOARD OF TRUSTEES

PAGE TWO

March 18, 2008

 

OLD BUSINESS

Barbara Birden-Grant Report

Ms. Birden gave general report.  No action needed

ACOG Reap Grant Report

No action needed.

Town Expenditures vs Sales Tax Revenue Income

Presented at previous meeting by Randy McMillin.- Ways to cut costs =Town and PWA

1.  Overtime limited to 10% (8 hours per pay period) per employee. anything over this amount

Must be approved by Board of Trustees and employee and supervisor must present reasons as to why there is overtime beyond the limit. (Project savings per year - $16,000)

R. McMillin made motion to approve.  M. Elerick seconded.  Yes- M. Elerick, R. Choate, R. Poland, R. Fields,R. McMillin.

2.  Pay Increase Freeze – No incentive increases or merit raises until further notice

     R. McMillin made motion to approve pay increase freeze.  M. Elerick seconded.  Yes-

     M.  Elerick,  R. Poland, R. Fields, R. McMillin. (Projected savings per year 0 $4000)

3.  Hiring Freeze-No new hires even if someone quits, retires or is fired – until further notice.  Mr. McMillin suggested passing  on this   (#3)

4.  Return district attorney (drug) vehicles-These vehicles are being driven home and the town maintains them and pays for their fuel. If this is not done, the personal use must be included on the employees W-2 forms as taxable income.  Laptop to be given to FEMA.  (Projected savings-$5000)

      R. McMillin made motion to return vehicles.  R. Fields seconded.   Yes- R. McMillin.  No-R. Fields, R. Poland, M. Elerick.

      M. Elerick made motion that both vehicles be kept at station and not taken home.  R. McMillin

Seconded.   Yes –M. Elerick, R. Poland, R. Fields, No-  R. McMillin   Motion carried.

5.  Eliminate mayor’s salary – the mayor does spend more personal time than most other trustees carrying out his duties.  He should be reimbursed for mileage and out of pocket expenses.  But extra duty pay seems inappropriate.  The trustees are paid a stipend ($60 Mo) to cover the cost of attending meetings.  (Projected savings per year - $5000)

R. McMillin suggested passing on this

6.  Curtail spending – only essential items will be purchase.  Supervisors will approve each

PO and no PO will be considered if not approved by supervisor.   (Projected savings per year-$5000) Clerk Doris Mitchell noted that current PO procedure calls for approval by supervisor and PO presented are signed.  No action taken on #6.

ORDINANCE RE: GAS SERVICE WHEN AVAILABLE

Tabled

DISPOSITION – COURT WARRANTS

Tabled

4TH OF JULY FIREWORKS

Tabled

 

 

JONES BOARD OF TRUSTEES

Page Three

March 18, 2008

 

FIRE DEPT REPORT

Mark Taylor reported status of pagers.  New pagers will be group numbers - $6.00 each.  Consective numbers will be helpful.  M. Elerick made motion to block twenty #s at $6.00 for FD. )

 R. Fields seconded.   Yes- M. Elerick, R. Poland, R. Fields, R. McMillin

Mr. Taylor also addressed possible availability of Oklahoma County Rescue vehicle.  It would be the chassic but town would have to add bed, etc.  (approx. $8000-10.000)  R. Poland made motion to approve application for this vehicle.  R. McMillin seconded.  Yes- M. Elerick, R. Poland, R. Fields, R. McMillin.

EMERGENCY MGMT REPORT

Patti Fields gave report of county meeting she attended and citied many helpful things she learned.

She also addressed need of way to let  the  public know of need for Emer. Mgmt volunteers. She questioned a town-wide mail-out.  Tabled

TOWN BROCHURE

Tabled

TOWN ZONING

Decision was made to set Special Meeting for town zoning, Monday, March 24 at 6 PM

REPORTS, INQUIRIES & REMARKS BY GOVERNING BOARD MEMBERS

Need to put Eastern Oklahoma County Representative on next agenda.

ADJOURNMENT Motion by R. Poland seconded by R. McMillin.  Yes- M.  Elerick, R. Poland, R. Fields, R. McMillin.            Time:  9:47 PM

 

CLAIMS

        Payroll-03-20-08…                     12702.58

3410  IRS…………….           930.41

3411  Police Pension….          914.17

3412  PEBSCO……….            74.50

3413  Phillips 66………                        1385.67

3414  Overall Ford…….         205.35

3415  Onelink Wireless…       275.00

3416  Petty Cash………..       120.41

3417  AT&T……………        111.38

3418  Peavey Co……….          86.80

3419  Kermit Phyffer….           13.80

3420  Federal Corp……           25.89

3421  Birden’s Development..            885.00

3422  John Elerick…………. 950.00

 

                                                                        ******************

 

Presented to Board of Trustees for approval on____________2008

 

Mayor___________________                Town  Clerk___________________

TOWN OF JONES

Board of Trustees Special Meeting

March 24, 2008

 

Meeting was called to order at 6:00 PM                  Meeting was tape-recorded

Roll Call:  Present- Matt Elerick, Roger Choate, Ray Poland, Rusty Fields, Randy McMillin

Quorum was declared

 

A very large number of citizens were present as were TV Channel crews.

 

TOWN ZONING

John McEwen spoke on behalf of Planning Commission, noting that Durant zoning ordinances and mapping were similar to needs of Jones and that a example for Jones based along Durant lines has been worked up.   Also an overview map was presented by Randy McMillin.  After disc: John McEwen and Doris Mitchell are to decide on a date for another planning commission meeting.  No voting action taken.

Executive Session-Hire-Fire-Promote-Demote Kenny Ray and Bob Kerr  (250S. Sec 307B)

R. Choate made motion to go into executive session.  R. McMillin seconded.   Yes- M. Elerick, R.Choate, R. McMillin, R. Fields, R. Poland  

Time:  6:17 PM

Board members returned to open meeting at 7:26 PM

R. Poland made motion to come out of executive session.  R. McMillin seconded.  Yes- M. Elerick, R. Choate, R. Poland, R. Fields, R. McMillin.

No Action

Insurance and Compensation-Police Dept

Strikened from agenda.

Disband Jones Police Dept- Contract with Oklahoma County Sheriff Dept

R. McMillin made motion to explore possible Oklahoma County (Sheriff Dept) for Police Dept. (for Jones) R. Poland seconded.  In discussion:  R. McMillin explained, as one financial problem, change in sales tax income .Discussion  from floor was opened with a one minute limit on each person’s input.Thirty two people spoke  Several were negative or neutral on the subject. The majority complimented the police service and/or expressed concern over not having a local police dept. After citizens input;  Vote – Yes – M. Elerick, R. Choate, R. Poland, R. Fields, R. McMillin.

Matt Elerick to chose one other person to get research into possible use of Oklahoma County  (Sheriff Dept) for Jones.

Adjournment motion by R. McMillin, seconded by R. Poland   Yes- M.  Elerick, R. Choate, R. Poland, R. Fields, R. McMillin.
 

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