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TOWN OF JONES BOARD MEETING

June 17, 2008

 

Meeting called to order at 7:04 PM    Meeting was tape-recorded

Present-Ray Poland, Roger Choate, Randy McMillin,(7:10 PM) - Matt Elerick  .  Absent-

Rusty Fields

CONSENT AGENDA

Minutes-Emergency Mtg 06-04-08.  Payroll-06-26-08,  Overtime,  Purchase Ord

4521-4536.  Motion to approve consent agenda by R. Poland, seconded by M. Elerick. Yes-M. Elerick, R. Poland, R. Choate.

CITIZENS TIME

No-One came forth

NEW BUSINESS

Procedure – Renaming Streets

Attn. Julia Wilson advised of need for case by case procedure.  She is to write up procedure.  Tabled

Renewal CompSource 2008-09 (Workers Comp Contract)

M. Elerick made motion to renew 2008-09 CompSource.  R. Poland seconded.

Yes- M. Elerick, R. Choate, R. Poland, R. McMillin.

04-03-07 Fence Ord. Correction

Board was advised that Rob of Sterling Codifier called regarding need for correction on ordinance in order to be able to codify it into ordinance book.  Lineup numbers need to be changed, etc.  No voting action needed.  This agenda item is just for board information.  Attorney Julia  Wilson stated that she is working with Sterling on this.

Port-A-Pott-Park

Carlton Taylor gave quotes on port-A-pott for park.  He advised that a regular port-a-pott will be $126 per month.  R . Poland made motion to rent port-a-pott. R. Choate seconded.  Yes-M. Elerick, R. Poland, R. Choate, R. McMillin.

***Mr. Taylor found another company – Rental for Handicap unit is $125.  That is the one that will be set.

Speed Limit-Britton Road- 35 mph to 25 mph (by park)

Need to lower speed limit by park and ballfields was discussed.  R.Choate made motion to lower speed limit from 35 to 25 (at bridge)  R. Poland seconded.  Yes- M. Elerick, R. Poland, R. Choate, R. McMillin.

Speed Limit will now be 25 mph the entire length of Main from bridge just west of 4th to Choctaw Road.

 

 

 

 

Jones Board of Trustees

Page Two

June 17, 2008

 

2008-09 Proposed Budget

2008-09 Police Dept Proposed Budget (Pletcher)

Approve 2007-08 Budget Adjustment

After discussion on the above three items, decision was made to hold a special budget  meeting on June 30th at 7:00 PM.  All above items tabled

Cell Phones

Thomas Pletcher addressed having only four (instead of seven) cell phones for the Police Dept.  Will check to see expiration date on the phones being turned back.  If  no problem, phones will be eliminated to four.

Pagers-PD

Thomas Pletcher addressed doing away with pagers for the police dept.  Will make sure there is no extra charges for turn-in.  If no problem, pagers will be turned in.

Impliment-Citation Processing Fee

Thomas Pletcher advised that processing fee can be added to each person receiving citations.  This amount would be earmarked for police dept. use.  After disc:  R. Poland made motion to charge $5.00 per person (not per citation) for processing fee.

M.  Elerick seconded.   Yes- M.  Elerick, R. Choate, R. Poland, R. McMillin

Implement-Impound Fee

Thomas Pletcher addressed charging a fee for release of impounded vehicles.  After disc:  M. Elerick made motion to set impound fee at $50 (fifty dollars)  R. Poland seconded.   Yes- M. Elerick, R. Choate, R. Poland, R. McMillin

Code Enforcment Fines

Thomas PLetcher addressed charging a code violation fee.  Officers could write 10 day warning and then, if violation isn’t corrected, citation could be written.  He presented several options based on survey of fines charged by other cities.  After disc:  R. Poland made motion to implement #2- $125 per violation.  M. Elerick seconded.   Yes- M. Elerick, R. Choate, R. Poland, R. McMillin.

***See Agenda Item #19 – Incorporating Code Enforcement into Police Dept.

Position Change-Lt. Kenny Ray – From Investigator back to patrol – Back to hourly pay- set the amount.

R. Poland made motion for Kenny Ray to go back to patrol with eligible for overtime.  M. Elerick seconded.   In disc:  Decision was made this change was just a position move and need not be voted on.  R. Poland recinded his motion, M. Elerick recinded his second.  It was noted that Mr. Ray will be hourly rated at $21.02 with overtime as earned.

Jones Board of Trustees

Page Three

June 17, 2008

 

Set Location for Burn Site for Limbs, Etc.

Board was advised of requests for a place to leave limbs, etc. and for Fire Dept to burn it.  It was noted that burning cannot be done at Treatment Plant or on east

End field of the park.  Board members felt residents have had enough time to dispose of limbs from ice storm.  No action.

Midwest City Animal Control Contract 2008-09

2008-09 contract , with no costs increases, was presented.  R. Poland made motion to approve contract.  M. Elerick seconded.   Yes- M. Elerick, R. Choate, R. Poland, R. McMillin

Resignation-Flood Plain Administrator-Mark Pierce

Due to leaving his position with the town, Mr. Pierce gave a verbal resignation.

M. Elerick made motion to accept resignation. R. Poland seconded.   Yes- R. Choate, R. Poland, R. McMillin.   No- M. Elerick.

Appoint Flood Plain Administrator

Tabled.  Employees are welcome to apply.

Renew O. M. A. G. Liability/Property Insurance 2008-09

2008-09 policy, with an overall $113 decrease, was presented.  M. Elerick made motion to accept 2008-09 O.M.G.A. insurance.  R. Poland seconded.  Yes- M. Elerick, R. Choate, R. McMillin.

Recind-Code Enforcement Position-Thomas Pletcher

Code Enforcement to become part of PD Dept duties.  M. Elerick made motion to recind individual code enforcement position-Thomas Pletcher.  R. Poland seconded.  Yes- M.  Elerick, R.Choate, R. Poland, R. McMillin

Code Enforcement-Ord. Chapter 12-Add Code Enforcement Duties to PD

M. Elerick made motion to incorporate Code Enforcement duties into PD. R. Poland seconded.  Yes- M. Elerick, R. Choate, R. Poland, R. McMillin.  Attorney to change ord.

OLD BUSINESS

Barbara Birden-Grant Projects

A.  Water System-Grant Project

Ms. Birden gave update report on grant project. Discussion regarding possible application for DOT Street Project Grant   (cont)

 

 

 

 

 

JONES BOARD OF TRUSTEES

Page Four

June 17, 2008

 

(Cont) Re:  Street Project – Put Advertising for Engineering Services on next agenda.

ACOG Reap Grant Report

Randy McMillin is taking care of getting needed Oklahoma County Maintenance Agreement for parking area.  No voting action needed this meeting.

Fire Dept

Allotting portion of FEMA Funds (Pertaining to FD involvement, hours during ice storm) to FD Account

Tabled

EMER MGMT REPORT

A.  Mobile Command Post (Recind Pain/Repair-Possible Sale of Unit)

B.  Report –Status-State % of Debris Removal

C.  Purchase-Siren Radio-Water Tower  Site

D.  Vehicle for Emer. Mgmt

Tabled

Town Brochure

Tabled

Town Zoning

Tabled

Old Timers Day-Beer Sales

Tabled –Will ask Linda Harcum to be at next meeting to discuss guidelines for beer sales.

Land-Library

Roger Choate advised that library is ready to go with building project.  All that is needed is the land. Several options were discussed.  Item then tabled.

Report-Inquiries & Remarks by Governing Board Members

(Reports were actually done during Citizens Time)

M. Elerick reported on recent meeting with Willa Johnson and her staff here at City Hall.  The Hiwassee Intersection and several replacement bridges were discussed.

Adjournment motion by R. Poland, seconded by M.  Elerick.  Yes- M. Elerick, R. Choate, R.McMillin, R. Poland.  Time:  9:00 PM

 

 

 

 

 

 

Jones Board of Trustees

Page Five

June 17, 2008

 

CLAIMS

3565   Page Plus……….                                200.05

3566   Void……………                                        .00

3567   AllTel………….                                   455.58

3568   IRS……………                                    743.61

3569   Police Pension..                                 793.11

3570   PEBSCO……..                                      74.50

3571   Phillips 66……                 2074.74

3572   Courtesy PLumbin                               75.00

3573   R. D. Alexander….                             450.00

3574   Special-Ops………                              233.96

3575   O’Reilly………….                                  14.30

3576   Midwest Trophy….                              23.75

3577   K&S Tire…………                               153.00

3578   Mark Taylor………                             134.85

3579   First State Bank…..                             60.00

3580   Dollar General……                             130.55

3581   Mark Pierce………                                70.00

3582   Sunrise H&A…….                              454.00

3583   Birden Development                          465.00

3584   Choctaw Locksmith.                            70.00

3585   AT&T…………….                                370.22

3586   AT&T Mobility…..                                91.61

3587   OK Employ Security                             64.67

3588   Thomas Pletcher…..                          615.00

           Payroll-06-26-08…         12410.28

                                                                  

                                                                 **********

 

 

________________________                         _______________________
Mayor                                                              Town Clerk

 

Presented to Board of Trustees for approval on______________2008

 

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