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TOWN OF JONES BOARD MEETING

July 01, 2008

 

Meeting was called to order at 7:03 PM    Meeting was tape-recorded

Roll Call:  Present- Matt Elerick, Roger Choate, Randy McMillin, Ray Poland

                  Absent-Rusty Fields  - Doris Mitchell-Absent (Minutes taken by Julia Wilson.       Quorum was declared

 

CONSENT AGENDA

Minutes-06-17-08,  Payroll- 07-10-08 Overtime – 06-26-08  Purchase Ord #s 4569-4585,  Mathematical Error on PWA Budget- $47,500.  Motion to approve consent agenda by R. Poland, seconded by R. McMillin.  Yes- M. Elerick, R. Choate, R. Poland, R. McMillin

CITIZENS TIME

No-One came forth

NEW BUSINESS

Property Division & Continued Use of Mobile while new home is being built.

Property Owner Clay Darling met with Planning Commission prior to this meeting.

Planning Commission voted to approve split of 9.88 acres into one five acre and one 4.88 acre plots and to allow variance on mobile on the 4.88 acres while home is being built on that plot

R. McMillin made motion to approve lot split and variance for 2006 manufactured home.   (on 4.88 acres while home is being built)  R. Poland seconded.   Yes- M. Elerick, R. Choate, R. Poland, R. McMillin

Executive Session-Hire-Fire-Promote-Demote Thomas Pletcher (25 O.S. 307 B.1)

R. Choate made motion to go into executive session.  M. Elerick seconded.  Yes- M. Elerick, R. Choate, R. Poland, R. McMillin.  Time_ 7:10 PM

Time not noted when board returned to open meeting.  R. Poland made motion to come out of executive session.  M. Elerick seconded.   Yes- M. Elerick, R. Choate, R. Poland, R . McMillin.  R. McMillin made motion to pay extra duty pay for Thomas Pletcher in amount of $3000.  R. Poland seconded.   Yes- M. Elerick, R. Choate, R. Poland, R. McMillin.  (This is a one time payment)

Repair City Hall Roof

Board was advised that roof is leaking over office section. Carlton Taylor advised this roof is under warranty.  Mr. Taylor will check into this.

 

 

 

Jones Board of Trustees

Page Two

July 1, 2008

 

Advertise for Engineering Services-Grant-Street Project

R. McMillin made motion to advertise engineering services.  M. Elerick seconded.  Yes- M. Elerick, R. Choate, R. Poland, R. McMillin.

OLD BUSINESS

Appoint Flood Plain Adminstrator

M. Elerick made motion to appoint Patti Fields as Flood Plain Administrator at $3000 per year.  R. Poland seconded.   Yes- M. Elerick, R. Choate, R. McMillin, R. Poland.

Ord. 07-01-08 Adding  Code Enforcement to Police Dept

R. Poland made motion to adopt Ord. 07-01-08.  M. Elerick seconded.   Yes- M. Elerick, R. Choate, R. Poland, R. McMillin.  R. Poland made motion to adopt Emer. Clause – Ord. 07-01-08.  M. Elerick seconded.   Yes- M. Elerick, R. Choate, R. Poland, R. McMillin.

Barbara Birden

Tabled

Grant Project-Water Project

Tabled

ACOG Reap Grant Report

R. McMillin advised that bill has been received and has been turned in.

Oklahoma County Billing-Paving Historical Society Parking

See above (R. McMillin)

FIRE DEPT REPORT

A.  Allotting portion of FEMA Funds (pertaining to FD Involvement, hours during ice storm) to Fire Dept Acct.

Rescue applied for by County will be getting $6500.  Money was made on recent golf tournament.  Sending out donation letters. No action on FEMA funds.

Ridge Vents-Fire Dept

Mark Taylor advised of need for ventilation in Fire Dept Bldg. He checked with three places and got quotes $1500-$2000 to buy – then firefighters will install the vents.  M. Elerick made motio to allocate $2000 for vents from General Fund (01-01-6070)

R. McMillin seconded.   Yes- M. Elerick, R. Choate, R. Poland, R. Mcmillin.

 

 

 

           

 

Jones Board of Trustees

Page Three

July 1, 2008

 

Fire Dept Report (cont)

Pagers

Mark Taylor addressed his opinion that police dept needs to keep pagers as part of emergency mgmt and fire dept.  Cost is only $30 a month (for PD pagers).

80-20 Foresty Grant

Mark Taylor requested approval to apply for grant for pagers and computer.

Emergency Mgmt Report

Mobile Command Post (Recind Paint/Repair – Possible Sale of Unit)

Ms. Fields advised that mobile unit is not adequate and she requests not painting and repairing as previous approved.  After disc:  M. Elerick made motion to surplus the van.  R. Poland seconded.   Yes-M. Elerick, R. Choate, R. Poland, R. McMillin. 

**Ms. Fields will be responsible for disposition of vehicle.

Report status of State % of debris removal

Patty Fields reported – no word yet as to when funds will be available.

Purchase-Siren Radio-Water Tower Site

Patti Fields reported need for repair of siren at water tower.  R. Poland made motion, due to emergency situation, to purchase siren (radio) at $1750 plus installation costs.

M. Elerick seconded.  Yes- M. Elerick, R. Choate, R. Poland, R. McMillin.

Vehicle for Emer. Mgmt.

Thomas Pletcher will check into possible donation of DEA vehicle from Oklahoma County.

Town Brochure

Tabled

Town Zoning

Tabled

Old Timers Day Beer Sales (Guidelines)

R. Poland made motion to allow beer sales in Old Land Office-area between bank and land office but recinded motion to have Acting Chief (Thomas Pletcher) write guidelines.  M. Elerick seconded.   Yes- M. Elerick, R. Choate, R. Poland, R. McMillin.

Land-Library

John McEwen advised that someone from the board should talk to his mother  about donating property.  R. Poland will contact her.  Item Tabled

Reports, Inquiries & Remarks by Governing Board Members

Discussion regarding railroad.

 

Jones Board of Trustees

Page Four

July 1, 2008

 

Adjournment motion by R. Choate seconded by R. Poland.  Yes- M. Elerick, R. Choate, R. Poland, R. McMillin. 

Time:  9:10 PM

 

Claims

3589  IRS…………           916.88

3590  PEBSCO……            74.50

3591  Police Pension..     488.07

3592  Julia Wilson….       750.00

3593  Doris Mitchell…       60.00

3594  Samatha Jones..    250.00

3595  Void……        .00

3596  Void……        .00

3597  Principal Fin Grp..  202.94

3598  CompSource…….              1543.00

3599  HealthCare………              4151.00

3600  BC-BS…………..     196.90

3601  Mike Alexander…  200.00

3602  Jones PWA……..      51.97

3603  OG&E>………..                1124.43

3604  Special-Ops……       78.98

3605  Walmart……….      354.02

3606  Michael Douglas..  300.00

3607  TDS…………….      331.99

3608  John’s Windows..    25.00

3609  Office Depot……    105.16

3610  OML……………               1095.25

3611  OK Business Forms..         414.60

3612  Lowe’s Janitor Serv.          110.00

3613  Tidsell Implements..          187.93

3614  Lowes…………….     96.25

3615  Pocket Press………   79.91

3616  GFC………………     400.00

3617- 3623  Void……….       .00

 

 

Jones Board of Trustees

Page Five

July 1 , 2008

 

Claims (cont)

3624  K&S>….       6.00

3625  Office Depot….      345.22

3626  GFC…………..          30.00

3627  PWA>………..          83.17

3628  OK Employ Comm 393.01

          Payroll-07-10-08…          14547.10

 

 

 

_____________________________               __________________________

Mayor                                                                  Town Clerk

 

Presented to Board of  Trustees for approval on_________2008

 

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