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ReturnTOWN
OF JONES BOARD MEETING
August 5, 2008
Meeting was called to order at 7:13 pm
Meeting was tape-recorded
Roll Call: Present- Ray
Poland, Randy McMillin, Roger Choate.
Absent-
Rusty Fields, Matt Elerick
(Ray Poland chaired the meeting)
CONSENT AGENDA
Minutes-07-15-08, Payroll –
08-07-08,
Overtime-07-24-08, Purchase Ord #s
4648-4669. Increase 2008-09
Budget #01-01-6050 Adm-Misc- $13, 239.50
½ of bal due on debris cleanup-Allied Waste – which was not budgeted
into General Fund.
Renewal of CD- Reserve Acct
11503
Motion to approve consent agenda by R. Choate, seconded by R. McMillin.
Yes- R. Poland, R. Choate, R. McMillin
CITIZENS TIME
No-one came forth
NEW BUSINESS-disc-action on following new business items
1. Acknowledge
Ineligibility-Rusty Fields, Trustees
It was noted that Mr. Fields has missed five out of nine meetings in the
past four months making him ineligible to continue as a board member.
R. McMillin made motion to acknowledge Mr. Fields ineligibility.
R. Choate seconded.
Yes- R. Poland, R. Choate, R. McMillin.
It was noted that Mr. Fields can be reappointed by a vote of the
board.
Appoint Trustee to finish remaining term of Rusty Fields
Tabled
Request Property Division & Manufacture Home-12500 E. Britton
Bill Richter requested a property division so he can place a
manufactured home on
South end of property (Britton & Jasper).
This was approved by the
Planning Commission. R.
Poland made motion to allow property division and to place a
manufactured home on the property.
R. McMillin seconded.
Yes- R. Poland, R. Choate, R. McMillin.
Police Dept-Resignation-Robert Smith
Robert Smith’s resignation, effective 08-15-08, was presented.
R. Choate made motion to accept resignation.
R. Poland seconded.
Yes- R. Poland, R. Choate, R.McMillin.
Jones Board of Trustees
Page Two
August 5, 2008
Police Dept-Advertise for Officer
Strike from agenda. Will be
addressed next meeting in Executive Session-Police Personnel
Police Dept- Impound Fees
Clearification of $50 impound fees to be deposited into Police Dept.
Account (#007926) R. Choate made motion to earmark impound fees for
police account.
R. McMillin seconded. Yes-
R. Poland, R. Choate, R. McMillin
Police Dept-ATV-Donation from Baker Boys
Thomas Pletcher advised of availability of ATV vehicle from Baker Boys
at no costs. This would be
handy in incidents where vehicles were needed to go into fields, etc.
Currently department is using Les Warren’s four-wheeler.
After disc: R.
Poland made motion to accept ATV donation from Baker Boys.
R. McMillin seconded.
Yes- R. Poland, R. Choate, R. McMillin
Animal Control-Patti Fields
Patti Fields address the board regarding her problem with a dog not
being removed from her property in what she considered a timely manner.
After disc: David Davenport to be at next meeting.
OG&E Franchise
Julia Wilson to check franchise (which was unsigned four year ago) Item
Tabled.
Proposed Main Street Project-Engineers
Board was advised that advertisement for engineer has been published
(OML Job Internet Site) and there was no response.
Current Engineer to be contacted.
Item tabled.
Insufficent Check Charge-Increase Amt
Board was asked if current $20 insufficient check charge should be
increased as bank is now charging the town $4 for each returned check.
After discussion – stay at $20
(do not add additional $4
bank charge)
OLD BUSINESS
Barbara Birden-Grant Projects
1. Appoint CDBG Water
Project Grant #@L000055080516 Administrator
Board was advised that position was advertised (OML Job Internet Site)
Only
One
applicant-Barbara Birden
R.
Poland made motion to accept Barbar Birden as administrator.
R. Choate seconded motion.
Yes- R. Choate, R. Poland, R. McMillin
(cont)
JONES BOARD OF TRUSTEES
Page Three
August 5, 2008
2.
Open Checking Account-Special Water Project – WL000055080516
R. McMillin made motion to open special water project account.
R. Poland
Seconded.
Yes- R. Poland, R. Choate, R. McMillin
3.
Plans-Water Project WL00005508516
Carlton Taylor presented plans to make board members aware of change of
Meters on some residents from back alley to front of property
which will entail
New water lines from meter to house.
Barbard Birden advised that part of grant
Could possibly be used for this in cases of low income/hardship
residents.
No voting action was needed
4.
Accept Contract-Water Project
WL 00005508516
Tabled – Each board member received copy of contract to take home to
study.
ACOG GRANT REPORT
Tabled
Fire Department Report
None
Flood Plain Administrator Report
1. Water Resource Board
letter re: Potential violations/deficiency list
Patti Fields advised that Ken Morris, Oklahoma Water Resources Board had
Met with
her resulting in a letter advising of several deficiencies in Jones
Flood
Plain
procedures. (See Town File:
Water Resource Brd/Flood Plain Adm. 2008)
2.
Non-Compliance with
Regulations-Flood Plain Administrator
Patti Fields advised of administrative duties
which need to be in compliance with
Regulations.
3.
Flood Plain Permit Fees-Town
Bldg, Permits (include all, fences, etc) suggested $15.
After discussion: R. Choate made motion to set flood plain
determination fee at $25.00 R. McMillin seconded.
Yes- R. Choate, R. Poland,
R. McMillin.
4.
Flood Plain Permit Fees-For
those which need an elevation certificate.
R. Choate made to set elevation permit fee at $50.
R. McMillin seconded.
R.
Poland, R. Choate, R. McMillin.
5.
Road Closing-Flood Areas-Gates,
Roadblocks, Signs, Etc.
Tabled
6.
Enforcement of Improvements
No voting action (See #7-Will Be an Ord)
7.
Ordinance to include above
changes
Julia to write ordinance.
Tabled
JONES BOARD OF TRUSTEES
Page Four
August 5, 2008
H. Purchase of Camera
After disc: R. Poland made motion to allow camera purchase up to $300.
R. Choate seconded.
Yes- R. Poland, R. Choate, R.McMillin
EMERGENCY MGMT REPORT
1.
Status State % Debris Removal
-Tabled
2.
Emer. Mgmt Vehicle – Tabled
Town Brochure-
Tabled
Town Zoning-
Tabled
Reports, Inquiries & Remarks by Governing Board Members
R. Choate question what is being done about vehicles at Strawn’s
resident (One Curve-West Britton)
PD Dept will be contacted.
Adjournment motion by R. Choate, seconded by R. Poland, Yes- R. Poland,
R. Choate, R. McMillin.
Time: 9:20 PM
Claims
Payroll-08-07-08… 12657.84
3655 Principal Financial…
202.84
3656 CompSource……….
961.00
3657 Julia Wilson………..
750.00
3658 Doris Mitchell……..
60.00
3659 Health Care…….
4151.00
3660 BC/BS………….
196.90
3661 Patti Fields……..
250.00
3662 Samatha Jones….
250.00
3663 Void……………
.00
3664 Void……………
.00
3665 Page Plus………
150.10
3666 IRS…………….
880.74
3667 Police Pension…
793.11
3668 PEBSCO………
74.50
3669 TDS Telecom….
329.43
3670 Overall Ford……
21900.00
3671 Void…………..
.00
(cont)
Jones Board of Trustees
Page Five
August 5, 2008
Claims (cont)
3672 Jones Hardware……
290.30
3673 Phillips 66…………….
.2583,40
3674 OG&E…………….
1223.76
3675 Special Ops………
208.31
3676 O’Reilly………….
65.89
3677 Walmart………….
103.46
3678 Office Depot……..
277.42
3679 Jones Drug
Store…
14.71
3680 GFC Data………..
102.00
3681 First State
Bank….
22.03
3682 B&B Auto
Recyclers.
20.00
3683 Sterling
Codifiers….
475.00
3684 Alliance Steel
Bldg.
2137.50
3685 Sunrise H&A…….
155.00
3686 Fox Bldg Supply…..
59.85
3687 Karns Law Office….
2564.28
3688 Jones PWA………..
440.42
3689 Mehlburger Brawley..
2635.00
***********
_____________________________
______________________
Mayor
Town Clerk
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