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JONES BOARD OF TRUSTEES

August 19, 2008

Meeting was called to order at 7:05 PM. Meeting was tape-recorded.

Roll Call: Matt Elerick, Ray Poland, Roger Choate, Randy McMillin

Quorum declared Attorney Julia Wilson absent.

CONSENT AGENDA

Minutes 08-19-08, Payroll – 08-21-08, Overtime-08-07-08, Purchase Ord# 4703-4721 Motion to approve by M. Elerick, seconded by R. Poland. Yes- M. Elerick, R. Choate, R. Poland, R. McMillin

CITIZENS TIME

M. Elerick advised the Ole Timers Day Committee has requested that board members participate in the Pig Kissing Contest. Agreed.

Request Property Division -122 and ClarMar

Margaret McDonald requested division of five acres from her property at 122 and ClarMar. It was noted that Planning Commission has approved this and Ms. McDonald has presented certified survey. R. McMillin made motion to approve based on Planning Commission recommendation. R. Poland seconded. Yes- M.Elerick, R. Choate, R. Poland, R. McMillin.

Animal Control Contract-David Davenport

Discussion regarding problems with animal control. Mr. Davenport is a part-time contractor. Board members and Mr. Davenport all agree there are times when dogs are not picked up in a timely manner due to Shelter not taking animals on weekends, etc. After disc: no voting action taken. Any solutions are invited.

Executive Session-Filling of PD Vacancies (25 O. S. 307 B. 1)

R. Poland made motion to go into executive session. R. McMillin seconded.

Yes- M. Elerick, R. Choate, R. Poland, R. McMillin. Time: 7:25 PM

Board returned to open meeting at 9:20 PM

M. Elerick made motion to come out of executive session. R. Poland seconded. Yes-M. Elerick, R. Choate, R. Poland, R.McMillin.

Filling of Police Dept Vacancies

R. Poland made motion to hire Thomas Pletcher at $32,500. M. Elerick seconded. Yes- M. Elerick, R. Choate, R. Poland, R. McMillin

R. Poland made motion to advertise for police officer. M. Elerick seconded. Yes- M. Elerick, R. Choate, R. Poland, R. McMillin. To be considered second meeting in Sept.

JONES BOARD OF TRUSTEES

Page Two

August 19, 2008

Police Dept Equipment

Thomas Pletcher requested approval to purchase needed items for new pd unit plus updating current vehicles.(emblems, etc) After disc: R. Poland made motion to approve up to $7500 (out of PD Capital Outlay for new vehicle) R. Choate seconded. Yes- M. Elerick, R. Choate, R. Poland, R. McMillin. R. Choate made motion to re-strip current vehicles. R. Poland seconded. Yes- M. Elerick, R. Choate, R. Poland, R. McMillin

R. Choate made motion to approve up to $400 for restriping older vehicles. R. Poland seconded. Yes- M. Elerick, R. Choate, R. Poland, R. McMillin.

Tree Removal-Park-No Charge-Bob Wilkie

R. Poland made motion to allow Bob Wilkie to remove dead cedars from park-no charge-he just wants the wood. M. Elerick seconded. Yes-M. Elerick, R. Choate, R. Poland, R. McMillin.

Set Friday Noon Prior to Tuesday Mtg. as cutoff for agenda items.

Doris Mitchell asked if board would want to stop adding agenda items Friday noon instead of up to the time of agenda posting. After disc: No change to be made.

Travelers Insurance Claim re: School Fire.

Letter from James K. LaRoe, Attny. Advising that Travelers Insurance is alleging that town gas system/regulator was the cause of the fire (December 2007 Ice Storm)

Board was advised that copy has been faxed to Julia Wilson. Item tabled.

OLD BUSINESS

OG&E Franchise

Tabled

Proposed Main Street Project Engineers

Tabled

Barbara Birden-Grant Projects

A. Report on CDBG Grant

Ms Birden gave general report.

B. Accept CDBG Water Grant WL000550816 Contract

R. Poland made motion to sign contract. M. Elerick seconded. Yes- M. Elerick,

R. Choate, R. Poland, R. McMillin.

C. CDBG Water Grant Plans (WL00005508516)

Discussed previous meeting. No action taken/needed this meeting.

FIRE DEPT REPORT

None

Jones Board of Trustees

Page Three

August 19, 2008

FLOOD PLAIN ADM. REPORT\

Patti Fields presented followup on Water Resource Board Violation List

No voting action this meeting.

Flood Plain Ordinance

Tabled

Flood Plain Administrator Application & Resolution

M. Elerick made motion to approve application and to adopt Resolution #08-19-08

Emergency Mgmt Report

A. Status-State % of Debris Removal

Patti Fields reported $ has been received by town. Balance should be dispensed shortly.

B. Emergency Mgmt Vehicle

Tabled

Library Report-Property

Tabled

Town Brochures

Tabled

Town Zoning

Tabled

Reports, Inquiries & Remarks By Governing Board Members

None

Adjournment motion by R. Poland, seconded by M. Elerick. Yes-M. Elerick, R. Choate, R. Poland, R. McMillin.

Time: 10:08 PM

Claims

Payroll-08-21-08.. 12452.68

3689 Mehburger Brawley…. 2635.00

3690 Casco ……………….. 121.50

3691 Joseph Hearn………… 50.00

` (cont)

Town of Jones

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August 19.2008

Cont>

3692 Oklahoma Tax Comm… 26.50

3693 CLEET………………… 892.00

3694 OSBI…………………… 967.00

3695 Void……………………. .00

3696 AT&T………………….. 302.84

3697 Alltell………………….. 395.44

3698 Alltel…………………... 882.46

3699 Phillips 66…………….. 2406.91

3700 R. D. Alexander………. 425.00

3701 Special-Op……………. 20.00

3702 Weather Affirmation…. 20.25

3703 Petty Cash……………. 50.00

3704 Caso Industries………. 1789.50

3705 OK Mun. Assurance…. 2272.89

3706 First State Bank……… 54.79

3707 City of MWC………… 130.00

3708 AT&T Wireless……… 115.82

3709 Dollar General……….. 61.70

3710 Patti Fields…………… 133.99

3711 Triangle/A&E……….. 24.75

3712 OK Dept of Labor…… 35.00

3713 City of Norman……… 38.00

3714 ALERT……………… 140.00

3715 Apex Electric……….. 86.00 ________________________

3717 Void………………… .00 Mayor

3718 Larry’s Garage………. 10.00

3719 IRS>………………… 920.11

3720 PEBSCO……………. 74.50 _________________________

3721 Police Pension……… 793.11 Town Clerk

3722 Kimberly Taylor……. 75.00

3723 Page Plus…………… 393.30

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Presented to Board of Trustees for approval on______________2008

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