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JONES BOARD OF TRUSTEES

SEPT 2, 2008

Meeting was called to order at 7:05 PM                      Meeting was tape-recorded

Roll Call:  Present-Matt Elerick, Roger Choate, Ray Poland, Randy McMillin.  (One chair vacant)

Quorum was declared

Appoint Board Member to finish vacated term of Rusty Fields

Teresa Suffield was present and expressed interest in the position.  R. McMillin wants to wait until next meeting to give an opportunity to a person who he has contacted.  After disc:  R. Poland made motion to appoint Ms. Suffield to finish Rusty’s (Fields) term.  M. Elerick seconded.   Yes- R. Poland, M. Elerick.  No-R. McMillin, R. Choate.  Without a majority vote, action failed.

CONSENT AGENDA

Minutes-09-19-08,  Payroll-09-04-08,  Overtime-08-21-08, Purchase Ord #s 4748-4759.

M. Elerick made motion to approve consent agenda. R. Poland seconded.   Yes- M. Elerick,

R. Choate, R. Poland, R. McMillin.

Citizens Time

No-One came forth.

NEW BUSINESS

Resignation-Kim Bishop

Resignation effective 09-03-08 was presented.  M. Elerick made motion to accept resignation.

R. Poland seconded.   Yes- M. Elerick, R. Choate, R. Poland, R. McMillin

Advertise-Part-Time  Clerk

R. Poland made motion to advertise for part-time clerk.  M.Elerick seconded.   Yes- M. Elerick, R. Poland, R. Choate, R. McMillin.

Handicap Access-Angelo’s Pizza

Owners of Angelo Pizza have requested handicap access.  After discussion in which it was noted

That renovation of  sidewalks is in the making and accessing just one business would set a prestigue, owner to be notified that updating of all sidewalks will be done as soon as possible.

Police Dept-Cell Phones

Chief Pletcher advised of need to turn in two cell phones.  These are still on a contract which runs another two years and will have a penalty charge of $200 each but this would still be cheaper than keeping them until contract maturity.  After disc:  M. Elerick made motion to turn in the two phones

Even though it will costs approximately $400.  R. Poland seconded.  Yes- M. Elerick, R. Choate, R. Poland, R. McMillin.

Police Dept-Joe Bradley-Training Seminar

R. Poland made motion to approve Joe Bradley for Street Crimes Seminar.  M. Elerick seconded.

Yes- M. Elerick, R. Choate, R. Poland, R. McMillin.

PD Step Pay Increase Program

R. McMillin presented doing away with the step pay program.  This is based on intermediate and advanced training, hours worked, etc.  After disc:  M. Elerick made motion to eliminate Step Pay Program.  R. McMillin seconded.   Yes- M. Elerick, R. Choate, R. Poland, R. McMillin

 

 

 

 

 

Jones Board of Trustees

Page Two

Sept. 2, 2008

 

Employee Health Insurance

Tabled

2009 Project & Resolution

Discussion regarding making application for 2009 Grant.  Items considered Backhoe, Generators, playground equipment and possible sidewalk on 2nd street (Main to School)

No action taken.

Add Street Lights-12600-700 E. Britton

Tabled

OLD BUSINESS

OG&E Franchise

M. Elerick made motion to terminate current five year option franchise contract.  R. Poland seconded.   Yes- M. Elerick, R. Choate, R. Poland, R. McMillin.  Attorney Julia Wilson to handle details.

Proposed Main Street Project Engineers

R. Poland made motion to retain Brawley Engineers, at a reasonable price, to do Main Street Engineering needs. M. Elerick seconded.   Yes- M. Elerick, R. Choate, R. Poland, R. McMillin.

Barbara Birden-Grant Projects

  A.  Report on CDBG Water Grant

        Ms. Birden not present at this meeting

  Sign Anti-Displacement Plan

  M. Elerick made motion to sign Anit-Displacement Plan for CDBG Grant. R. McMillin seconded.

  Yes- M. Elerick, R. Choate, R. McMillin, R. Poland.

 Needed Correction-Residences Count-Water Grant

 Carlton Taylor advised of need for additional residences to be called in order to be in compliance with required amount.  This would denote low-above average income residents.  Mr. Taylor will take care of these changes.

Clearification –Installation of private water lines based on renter income or property owner

Income.  Regarding residents in water grant area which town will be responsible for moving lines from back to front (low income will be paid by town)  If a resident is owned by a above average income owner but it is rented to a low income renter, will town still pay for line move.  No voting but board members said they have no problem with going on income of actual residents not owners.

ACOG REAP GRANT REPORT

A.  Pay/Invoice & Closeout

 R. McMillin advised that funds should be received within the next few days.

R. McMillin made motion to pay invoices as soon as funds arrive.  M. Elerick seconded.  Yes- M. Elerick, R. Choate, R. Poland, R. McMillin.   (Lakeside Equipment-$49,747.00  (Micro Strainer-T. Plant & Oklahoma County District #1-$28,189.00-Parking Lot-Historical Society)

 

 

 

 

Jones Board of Trustees

Page Three

Sept 2, 2008

 

FIRE DEPT REPORT

A.  Uniforms, (T-Shirts & Hats) Mark Taylor requested purchase of T-Shirts and Hats. He asked for extra hats  to use as promotional purchase – Total of all approximately $600.  M. Elerick made motion to approve.  M.  Elerick seconded.  Yes- Elerick, Choate, McMillin, Poland

FLOOD PLAIN ADM REPORT

Patti Fields not present

Water Resource Board-Potential Violations/Deficiency List, Report

Tabled

Flood Plain Ordinance

Tabled

EMERGENCY MGMT REPORT

Patti  Fields not present.

Status-State % of Debris Removal

Tabled

Emergency Mgmt Vehicle

Tabled

T-Shirts

Tabled

Library Report-Property

Tabled

Town Zoning

Tabled

Travelers Insurance:  Claim re:  School Fire

Attorney gave brief report.  Tabled

Reports, Remarks & Inquiries by Governing Board Members

None

Adjournment  motion by M. Elerick, seconded by R. Poland.  Yes- M. Elerick, R. Poland,

R. Choate, R. McMillin   Time:8:55 PM

 

CLAIMS

      Payroll-09-04-08….                      12303.52

3724  Safelite…..            192.95

3725  Principal Finanical…           202.84

3726  Julia Wilson………. 750.00

3727  Doris Mitchell…….   60.00

3728  Healthcare…………                    4126.00

3729  BC/BS…………….   196.90

3730  Patti Fields……….  250.00

3731  Samatha Jones……            250.00

3732 -3760..Payroll….  Out of Payroll Cks-Used General Fund Cks

 

Jones Board of Trustees

Page Three

Sept 2, 2008

 

Claims- Cont

3761  Jones PWA…….     142.34

3762  OG&E…………                          1026.06

3763  Special-Ops…..        53.49

3764  Walmart……….      231.83

3765  Office Depot…..     227.96

3766  Casco Industries.. 271.62

3767  Sak N’Go……..      182.01

3768  Mehlburger Brawley..                 4650.00

3769  Bakerboys Yamaha…          88.20

3770  Tulsa Grass & Sod…            95.00

3771  Galls…….  777.95

3772  TDS Telecom…     332.93

                                                                            *****

 

 

_______________________________                               __________________________

Mayor                                                                                    Town  Clerk

 

Presented to Board of Trustees for approval on____________2008

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