JONES BOARD OF TRUSTEES
SEPT 2, 2008
Meeting was called to order at 7:05 PM Meeting was tape-recorded
Roll Call: Present-Matt Elerick, Roger Choate, Ray Poland, Randy McMillin. (One chair vacant)
Quorum was declared
Appoint Board Member to finish vacated term of Rusty Fields
Teresa Suffield was present and expressed interest in the position. R. McMillin wants to wait until next meeting to give an opportunity to a person who he has contacted. After disc: R. Poland made motion to appoint Ms. Suffield to finish Rusty’s (Fields) term. M. Elerick seconded. Yes- R. Poland, M. Elerick. No-R. McMillin, R. Choate. Without a majority vote, action failed.
Minutes-09-19-08, Payroll-09-04-08, Overtime-08-21-08, Purchase Ord #s 4748-4759.
M. Elerick made motion to approve consent agenda. R. Poland seconded. Yes- M. Elerick,
R. Choate, R. Poland, R. McMillin.
No-One came forth.
Resignation effective 09-03-08 was presented. M. Elerick made motion to accept resignation.
R. Poland seconded. Yes- M. Elerick, R. Choate, R. Poland, R. McMillin
R. Poland made motion to advertise for part-time clerk. M.Elerick seconded. Yes- M. Elerick, R. Poland, R. Choate, R. McMillin.
Handicap Access-Angelo’s Pizza
Owners of Angelo Pizza have requested handicap access. After discussion in which it was noted
That renovation of sidewalks is in the making and accessing just one business would set a prestigue, owner to be notified that updating of all sidewalks will be done as soon as possible.
Police Dept-Cell Phones
Chief Pletcher advised of need to turn in two cell phones. These are still on a contract which runs another two years and will have a penalty charge of $200 each but this would still be cheaper than keeping them until contract maturity. After disc: M. Elerick made motion to turn in the two phones
Even though it will costs approximately $400. R. Poland seconded. Yes- M. Elerick, R. Choate, R. Poland, R. McMillin.
Police Dept-Joe Bradley-Training Seminar
R. Poland made motion to approve Joe Bradley for Street Crimes Seminar. M. Elerick seconded.
Yes- M. Elerick, R. Choate, R. Poland, R. McMillin.
PD Step Pay Increase Program
R. McMillin presented doing away with the step pay program. This is based on intermediate and advanced training, hours worked, etc. After disc: M. Elerick made motion to eliminate Step Pay Program. R. McMillin seconded. Yes- M. Elerick, R. Choate, R. Poland, R. McMillin
Jones Board of Trustees
Sept. 2, 2008
Employee Health Insurance
2009 Project & Resolution
Discussion regarding making application for 2009 Grant. Items considered Backhoe, Generators, playground equipment and possible sidewalk on 2nd street (Main to School)
No action taken.
Add Street Lights-12600-700 E. Britton
M. Elerick made motion to terminate current five year option franchise contract. R. Poland seconded. Yes- M. Elerick, R. Choate, R. Poland, R. McMillin. Attorney Julia Wilson to handle details.
Proposed Main Street Project Engineers
R. Poland made motion to retain Brawley Engineers, at a reasonable price, to do Main Street Engineering needs. M. Elerick seconded. Yes- M. Elerick, R. Choate, R. Poland, R. McMillin.
Barbara Birden-Grant Projects
A. Report on CDBG Water Grant
Ms. Birden not present at this meeting
Sign Anti-Displacement Plan
M. Elerick made motion to sign Anit-Displacement Plan for CDBG Grant. R. McMillin seconded.
Yes- M. Elerick, R. Choate, R. McMillin, R. Poland.
Needed Correction-Residences Count-Water Grant
Carlton Taylor advised of need for additional residences to be called in order to be in compliance with required amount. This would denote low-above average income residents. Mr. Taylor will take care of these changes.
Clearification –Installation of private water lines based on renter income or property owner
Income. Regarding residents in water grant area which town will be responsible for moving lines from back to front (low income will be paid by town) If a resident is owned by a above average income owner but it is rented to a low income renter, will town still pay for line move. No voting but board members said they have no problem with going on income of actual residents not owners.
ACOG REAP GRANT REPORT
A. Pay/Invoice & Closeout
R. McMillin advised that funds should be received within the next few days.
R. McMillin made motion to pay invoices as soon as funds arrive. M. Elerick seconded. Yes- M. Elerick, R. Choate, R. Poland, R. McMillin. (Lakeside Equipment-$49,747.00 (Micro Strainer-T. Plant & Oklahoma County District #1-$28,189.00-Parking Lot-Historical Society)
Jones Board of Trustees
Sept 2, 2008
FIRE DEPT REPORT
A. Uniforms, (T-Shirts & Hats) Mark Taylor requested purchase of T-Shirts and Hats. He asked for extra hats to use as promotional purchase – Total of all approximately $600. M. Elerick made motion to approve. M. Elerick seconded. Yes- Elerick, Choate, McMillin, Poland
FLOOD PLAIN ADM REPORT
Patti Fields not present
Water Resource Board-Potential Violations/Deficiency List, Report
Flood Plain Ordinance
EMERGENCY MGMT REPORT
Patti Fields not present.
Status-State % of Debris Removal
Emergency Mgmt Vehicle
Travelers Insurance: Claim re: School Fire
Attorney gave brief report. Tabled
Reports, Remarks & Inquiries by Governing Board Members
Adjournment motion by M. Elerick, seconded by R. Poland. Yes- M. Elerick, R. Poland,
R. Choate, R. McMillin Time:8:55 PM
3724 Safelite….. 192.95
3725 Principal Finanical… 202.84
3726 Julia Wilson………. 750.00
3727 Doris Mitchell……. 60.00
3728 Healthcare………… 4126.00
3729 BC/BS……………. 196.90
3730 Patti Fields………. 250.00
3731 Samatha Jones…… 250.00
3732 -3760..Payroll…. Out of Payroll Cks-Used General Fund Cks
Jones Board of Trustees
Sept 2, 2008
3761 Jones PWA……. 142.34
3762 OG&E………… 1026.06
3763 Special-Ops….. 53.49
3764 Walmart………. 231.83
3765 Office Depot….. 227.96
3766 Casco Industries.. 271.62
3767 Sak N’Go…….. 182.01
3768 Mehlburger Brawley.. 4650.00
3769 Bakerboys Yamaha… 88.20
3770 Tulsa Grass & Sod… 95.00
3771 Galls……. 777.95
3772 TDS Telecom… 332.93
Mayor Town Clerk