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JONES BOARD OF TRUSTEES
SEPT 2, 2008
Meeting was called to order at 7:05 PM
Meeting was tape-recorded
Roll Call: Present-Matt
Elerick, Roger Choate, Ray Poland, Randy McMillin.
(One chair vacant)
Quorum was declared
Appoint Board Member to finish vacated term of Rusty Fields
Teresa Suffield was present and expressed interest in the position.
R. McMillin wants to wait until next meeting to give an
opportunity to a person who he has contacted.
After disc: R.
Poland made motion to appoint Ms. Suffield to finish Rusty’s (Fields)
term. M. Elerick seconded.
Yes- R. Poland, M. Elerick.
No-R. McMillin, R. Choate.
Without a majority vote, action failed.
CONSENT AGENDA
Minutes-09-19-08,
Payroll-09-04-08,
Overtime-08-21-08, Purchase Ord #s 4748-4759.
M. Elerick made motion to approve consent agenda. R. Poland seconded.
Yes- M. Elerick,
R. Choate, R. Poland, R. McMillin.
Citizens Time
No-One came forth.
NEW BUSINESS
Resignation-Kim Bishop
Resignation effective 09-03-08 was presented.
M. Elerick made motion to accept resignation.
R. Poland seconded.
Yes- M. Elerick, R. Choate, R. Poland, R. McMillin
Advertise-Part-Time Clerk
R. Poland made motion to advertise for part-time clerk.
M.Elerick seconded.
Yes- M. Elerick, R. Poland, R. Choate, R. McMillin.
Handicap Access-Angelo’s Pizza
Owners of Angelo Pizza have requested handicap access.
After discussion in which it was noted
That renovation of
sidewalks is in the making and accessing just one business would set a
prestigue, owner to be notified that updating of all sidewalks will be
done as soon as possible.
Police Dept-Cell Phones
Chief Pletcher advised of need to turn in two cell phones.
These are still on a contract which runs another two years and
will have a penalty charge of $200 each but this would still be cheaper
than keeping them until contract maturity.
After disc: M.
Elerick made motion to turn in the two phones
Even though it will costs approximately $400.
R. Poland seconded.
Yes- M. Elerick, R. Choate, R. Poland, R. McMillin.
Police Dept-Joe Bradley-Training Seminar
R. Poland made motion to approve Joe Bradley for Street Crimes Seminar.
M. Elerick seconded.
Yes- M. Elerick, R. Choate, R. Poland, R. McMillin.
PD Step Pay Increase Program
R. McMillin presented doing away with the step pay program.
This is based on intermediate and advanced training, hours
worked, etc. After disc:
M. Elerick made motion to eliminate Step Pay Program.
R. McMillin seconded.
Yes- M. Elerick, R. Choate, R. Poland, R. McMillin
Jones Board of Trustees
Page Two
Sept. 2, 2008
Employee Health Insurance
Tabled
2009 Project & Resolution
Discussion regarding making application for 2009 Grant.
Items considered Backhoe, Generators, playground equipment and
possible sidewalk on 2nd street (Main to School)
No action taken.
Add Street Lights-12600-700 E. Britton
Tabled
OLD BUSINESS
OG&E Franchise
M. Elerick made motion to terminate current five year option franchise
contract. R. Poland
seconded. Yes- M.
Elerick, R. Choate, R. Poland, R. McMillin.
Attorney Julia Wilson to handle details.
Proposed Main Street Project Engineers
R. Poland made motion to retain Brawley Engineers, at a reasonable
price, to do Main Street Engineering needs. M. Elerick seconded.
Yes- M. Elerick, R. Choate, R. Poland, R. McMillin.
Barbara Birden-Grant Projects
A.
Report on CDBG Water Grant
Ms. Birden not present at this meeting
Sign Anti-Displacement Plan
M. Elerick made motion to sign Anit-Displacement Plan for CDBG Grant. R.
McMillin seconded.
Yes- M. Elerick, R.
Choate, R. McMillin, R. Poland.
Needed
Correction-Residences Count-Water Grant
Carlton
Taylor advised of need for additional residences to be called in order
to be in compliance with required amount.
This would denote low-above average income residents.
Mr. Taylor will take care of these changes.
Clearification –Installation of private water lines based on renter
income or property owner
Income.
Regarding residents in water grant area which town will be responsible
for moving lines from back to front (low income will be paid by town)
If a resident is owned by a above average income owner but it is
rented to a low income renter, will town still pay for line move.
No voting but board members said they have no problem with going
on income of actual residents not owners.
ACOG REAP GRANT REPORT
A. Pay/Invoice & Closeout
R.
McMillin advised that funds should be received within the next few days.
R. McMillin made motion to pay invoices as soon as funds arrive.
M. Elerick seconded. Yes-
M. Elerick, R. Choate, R. Poland, R. McMillin.
(Lakeside Equipment-$49,747.00
(Micro Strainer-T. Plant & Oklahoma County District
#1-$28,189.00-Parking Lot-Historical Society)
Jones Board of Trustees
Page Three
Sept 2, 2008
FIRE DEPT REPORT
A. Uniforms, (T-Shirts &
Hats)
Mark Taylor requested purchase of T-Shirts and Hats. He asked for extra
hats to use as promotional
purchase – Total of all approximately $600.
M. Elerick made motion to approve.
M. Elerick seconded.
Yes- Elerick, Choate, McMillin, Poland
FLOOD PLAIN ADM REPORT
Patti Fields not present
Water Resource Board-Potential Violations/Deficiency List, Report
Tabled
Flood Plain Ordinance
Tabled
EMERGENCY MGMT REPORT
Patti Fields not present.
Status-State % of Debris Removal
Tabled
Emergency Mgmt Vehicle
Tabled
T-Shirts
Tabled
Library Report-Property
Tabled
Town Zoning
Tabled
Travelers Insurance: Claim
re: School Fire
Attorney gave brief report.
Tabled
Reports, Remarks & Inquiries by Governing Board Members
None
Adjournment
motion by M. Elerick, seconded
by R. Poland. Yes- M.
Elerick, R. Poland,
R. Choate, R. McMillin
Time:8:55 PM
CLAIMS
Payroll-09-04-08….
12303.52
3724 Safelite…..
192.95
3725 Principal Finanical…
202.84
3726 Julia Wilson……….
750.00
3727 Doris Mitchell…….
60.00
3728 Healthcare…………
4126.00
3729 BC/BS…………….
196.90
3730 Patti Fields……….
250.00
3731 Samatha Jones……
250.00
3732 -3760..Payroll…. Out
of Payroll Cks-Used General Fund Cks
Jones Board of Trustees
Page Three
Sept 2, 2008
Claims- Cont
3761 Jones PWA…….
142.34
3762 OG&E…………
1026.06
3763 Special-Ops…..
53.49
3764 Walmart……….
231.83
3765 Office Depot…..
227.96
3766 Casco Industries..
271.62
3767 Sak N’Go……..
182.01
3768 Mehlburger Brawley..
4650.00
3769 Bakerboys Yamaha…
88.20
3770 Tulsa Grass & Sod…
95.00
3771 Galls…….
777.95
3772 TDS Telecom…
332.93
*****
_______________________________
__________________________
Mayor
Town Clerk
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