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JONES BOARD OF TRUSTEES

Sept 16, 2008

 

Meeting was called to order at 7:01 PM.  Meeting was tape-recorded.

Roll Call:  Present – Matt Elerick, Roger Choate, Randy McMillin, Ray Poland

APPOINT BOARD MEMBER TO FINISH VACATED TERM OF RUSTY FIELDS.

Teresa Shuffield was present. R. Poland made motion to appoint Ms. Shuffield to finish vacated trustee term. M. Elerick seconded.   Yes- M. Elerick, R.  Choate, R. Poland, R. McMillin.  City Clerk Doris Mitched administered Oath of Office and Ms. Shuffield was seated as a board member.

CONSENT AGENDA

Minutes of 09-02-08.  Payroll-09-18-08.   Overtime over 8 Hrs-09-04-08-None.  Purchase Order #s 4777-4788.  Motion to approve consent agenda by R. Poland, seconded by M. Elerick.  Yes-M. Elerick, R.Choate, R. Poland, R. McMillin, T. Shuffield.

CITIZENS TIME

No-One came forth

NEW BUSINESS

Zoning & Mobile Ordinance-John McEwen.

John McEwen presented results of Planning  Commission recommendations for new zoning and also new mobile (Manufactured Home) ordinance.  After disc.  Item tabled.  Julia Wilson to go over zoning and to write needed ordinances.

Travelers Insurance-Claim re:  School Fire-Insurance Representative

OMAG Representative not present.  Julia Wilson, Attn  gave general report of claim.  No action.

Red Flag Rules Seminar-Sept 30  (T. Pletcher, D. Mitchell, M. Kubicek)

M. Elerick made motion to approve Tom, Doris & Mary to attend seminar.  R. Poland seconded.

Yes- M. Elerick, R. Choate, R. Poland, R. McMillin, T. Sheffield.

Placement of Banner across Street-Mary Morphis

Ms. Morphis requested approve of Welcome Home sign across Main Street for her daughter who will shortly be returning from Iran. R. Poland made motion to put banner up as soon as Ole Timers

Day banner is taken down.  R. McMillin seconded. Yes- M. Elerick, R. Choate, R. Poland, R. McMillin,  T. Shuffield.

Executive Session-Hire Part-time Clerical Employee (25 O>S> 307 B.1)

M. Elerick made motion to go into executive session. R. Poland seconded.  Yes- M. Elerick, R. Choate, R. Poland, R. McMillin, T. Shuffield.   Time: 8:07 PM

Board returned to open meeting at 8:25 PM

R. Poland made motion to hire Kelly Smith at $10 per hr, 20 hours per week.  M . Elerick seconded.

Yes- M. Elerick, R. Choate, R. Poland, R. McMillin, T. Shuffield.

Executive Session-Hire Police Officer-David Nichols-(25 O>S> 307 B. 1)

R. Poland made motion to go into executive session.  R. Choate seconded.   Yes- M. Elerick,

R. Choate, R. Poland, R. McMillin, T. Suffield.   Time:8:30 PM

Board returned to Open Meeting at 9:11 PM     (cont)

 

 

 

Jones Board of Trustees

Page Two

September 16, 2008

 

R. Poland made motion to hire David Nichols at $10 , To increase to $11 when he received CLEET certification.M. Elerick seconded.  Yes- M. Elerick, R. Choate, R. Poland, R. McMillin, T. Shuffield.

Pay Increase-Les Warren

No Action

Ozarka Water/City Hall

M. Elerick made motion to contract Ozarak Water for City Hall.  R. Poland seconded.  Yes- M. Elerick, R. Choate, R. Poland, R. McMillin, T. Shuffield

Mobile Variance-12601 E. Hefner-Randy McMillin.

R. McMillin left meeting as this is his agenda item.  Planning Commission approve the following variances  1) Not to be Owner occupied,  2) Mobile is over five years old but is in very good condition, 3) Size of mobile is not as large as required  M. Elerick made motion to approve mobile variance based on Planning Commission recommendation.  M. Elerick seconded.   Yes- M. Elerick, R. Choate, R. Poland, T. Shuffield.  R. McMillin not present.  Motion carried 4-0.

Advertise Cutoff Date for Payment of 2007-08 Claims ( Oct 21)

Advertisement would notify anyone having a claim/payment statement against the town that it must be presented by Oct 21.  If not, board can, at their discretion, refuse to pay because of untimely presentation.  R. Poland made motion to advertise Oct 21 cutoff date for 2007-08 claims.  M.  Elerick seconded.   Yes- M. Elerick, R. Choate, R. Poland, R. McMillin, T. Shuffield.

OLD BUSINESS

OG&E Franchise

No action taken this meeting

Add Street Lights-12600-700 E. Britton

Patti Fields requested added street lights in this area.  OG&E engineer to be contacted to site the best locations for lights in this area.  Tabled.

Barbara Birden   (Agenda Item was moved prior to above executive sessions)

Approve application for ODT Street Scape Grant

M. Elerick made motion to approve application for sidewalk grant.  R. Choate seconded.   Yes- M. Elerick, R. Choate, R. Poland, R. McMillin, T. Sheffield.

 

R. McMillin explained detailes of 1) DOT-Sidewalk Grant, 2) Economical Development Grant (Appling for funding for backhoe)

2009 CDBG Resolution/Project

M. Elerick made motion to adopt Resolution #09-16-08.  R. Choate seconded.   Yes- M. Elerick, R. Choate, R. Poland, R. McMillin, T. Sheffield.

Employee Health Insurance

Tabled

FIRE DEPT REPORT

None

 

 

 

JONES BOARD OF TRUSTEES

Page Three

Sept 16, 2008

 

EMERGENCY MGMT REPORT

A.  Status –State % of Debris Removal

      Patti Fields advised she has not heard anything regarding balance due to town.

B.  Emergency Mgmt Vehicle

      M. Elerick made motion to transfer 2001 Ford.  R. Choate seconded.   Yes-M. Elerick, R. Choate, R. McMillin, R. Poland, T. Shuffield.

C.  T-Shirts

      Patti Fields addressed need for identifying shirts when at functions or helping other towns in emergency situations.  She advised that she herself purchased two shirts and had them monogrammed.  Cost was $90.  R. Poland made motion to reimburse Patti for the shirts.  M. Elerick seconded.   Yes- M. Elerick, R. Choate, R. Poland, R. McMillin, T. Shuffield.

Library Report

Still looking into land for library.  Tabled

Town Brochures

T. Shuffield will work on brochures.  Tabled

Reports, Inquires & Remarks by Governing Board Members

Place on next agenda re:town code..  Currently BOCA

Adjournment motion by R. Poland, seconded by M. Elerick,  Yes- M. Elerick, R. Choate, R. Poland, R. McMillin, T. Shuffield.    Time:  9:50 PM

 

CLAIMS

        Payroll  09-18-08… 10919.28

3773  CLEET….  892.00

3774  OSBI…..   475.00

3775  OSBI….    492.00

3776-81  Void….                  .00

3772  O’Reilly………………            227.28

3783  Okla Sheriff Dept…….        165.40

3784  Langstons…………….          134.10

3785  Opubco Communications..  333.36

3786  Phillips 66……..                          2459.32

3787  Jones Hardware… 130.33

3788  Bolay Mobilecom.. 760.83

3789  Dollar General…      67.00

3790  Computer Connections..     648.92

3791  Andy’s  Windows….             25.00

3792  O’Reilly……………   227.28

3793  John LeMaster……..           100.00

3794  Void……………….         .00

3795  Page Plus…………  159.85     

 

Jones Board of Trustees

Page Four

Sept 16, 2008

 

Claims-Cont

3796  All Tel………………. 457.93

3797  Page Plus……………            166.15

3798  AT&T……………….   55.83

3799  Petty Cash…………..             50.00

3800  AT&T………………  251.86

3801  Void…………………        .00

3802  City of MWC>……  315.00

3803  B&B Auto………..     35.00

3804  Freds Tire & Battery…       363.80

3805  IRS……………                           2166.00

3806  Kinkos……….        350.00

3807  PEBSCO…….           74.50

3808  Police Pension…    732.01

 

                                                                          *************

 

 

__________________________________                         ____________________________
Mayor                                                                                   Town Clerk

 

Presented to Board of Trustees for approval on___________2008

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