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ReturnJONES BOARD OF TRUSTEES
January 6, 2009
Meeting was called to order at 7:05 PM Meeting was tape-recorded
Roll Call: Present- Matt Elerick, Ray Poland, Randy McMillin, Teresa Shuffield. Absent-Roger Choate Quorum was declared
CONSENT AGENDA
Minutes – 12-16-08 Payroll – 01-08-09 Purchase Ord #s 5132-4145 Emergency Meetings-
12-04-08 & 12-09-08 R. Poland made motion to approve consent agenda. M. Elerick seconded.
Yes- M. Elerick, R. Poland, T. Shuffield, R. McMillin.
CITIZENS TIME
Ray Poland complimented the Police Dept, Officer Warren in particular, for their prompt response and action to the recent break-in at his (Polands) home.
NEW BUSINESS\
Addition to Concession Stand-Ball Park-Including Elevation Survey
Elevation survey has been done. No variance is needed on this as it is an add-on for storage.
No voting action needed.
Executive Session-Hire-Fire-Promote-Demote John Whitham (25 O. S. 307 B.1)
R. Poland made motion to go into executive session. T. Shuffield seconded. Yes- M. Elerick, R.Poland, T. Shuffield, R. McMillin. Time: 7:12 PM
Board members returned to open meeting at 7:30 PM
R. Poland made motion to hire John Whitham at $11.00 per hr. M. Elerick seconded. Yes- M. Elerick, R. Poland, T. Shuffield, R. McMillin.
Contract-Code Enforcer
Two applicants presented request for contract. 1/ Mark Taylor 2) David Hulsey
After consideration: R. Poland made motion to contract with Mark Taylor at $625 per month. T. Shuffield seconded. Yes- M. Elerick, R. Poland, T. Shuffield, R. McMillin.
Status of Fence Ordinance
Tabled
Setback-Septic & Aerobic Systems
Tabled
Park=Tree Removal
Two bids were received: 1) David Hodges- $600 - Three Trees 2)Slawson- $2400 ( This includes additional work broken into three phases of work at park, ball park and water well. After disc: R. Poland made motion to accept Slawsons bid (in part based on having proof of workers comp, insurance, etc) R. McMillin seconded. Yes- M. Elerick, R. Poland, T. Shuffield, R. McMillin.
Cost Estimate-Landscaping Engineer Service (At Park)
Estimate of TLL Associates-$5900 was given (verbally) by Ray Poland, After disc: No action taken at this meeting. Tabled
Jones Board of Trustees
Page Two
January 6, 2009
OLD BUSINESS
Company Comp Card
Tabled
Street Opening-Sweetbough 4th to 5th Survey Results
Surveyor Terry Wood gave his report advising that his survey is consistant with Edie Hill
Survey. After disc: R. Poland made motion to have Rodney Queen assess moving the system
Up to $2500 with the agreement of the property owner. M. Elerick seconded. Y-M. Elerick, R. Poland, T. Shuffield, R. McMillin.
PD Reserve Officer Program
Tabled
STP-U2A TIP Grant (Barbara Birden)
Tabled
Main Street Project (Streetscape)
No Voting Action
OG&E
Tabled
ACOG Reap Grant Report
R. McMillin advised that the sidewalk portion of the grant was approved but not the backhoe.
No voting action needed this meeting.
Bids-Drop Ceiling-Community Center
Two bids were received. 1) Phonix- $5600 2) TriState-$5640 R. McMillin made motion to approve TriState. M. Elerick seconded. Yes- M. Elerick, R. Poland, T. Shuffield, R. McMillin.
FIRE DEPT REPORT
No action needed.
FLOOD PLAIN ADM REPORT
Sirens – Patti Fields reported evaluation has been done on sirens. Need for additional siren was presented. M. Elerick made motion to put out to bids for siren. R. Poland seconded. Yes- R. Poland, M. Elerick, R. McMillin, T. Shuffield.
Library Report
R. Poland made motion to hire surveyor for elevation. R. McMillin seconded. Yes- M. Elerick, R. Poland, R. McMillin, T. Shuffield.
Reports, Remarks & Inquiries by Governing Board Members.
None
Adjournment motion by R. Poland, seconded by M. Elerick. Yes- M. Elerick, R. Poland, R. McMillin, T. Shuffield. Time: 8:55 PM
Jones Board of Trustees
Page Three
January 6, 2009
Claims
Payroll – 01-08-09… 11,345.14
4013 -14 Void……….. .00
4015 Principal Finance… 133.59
4016 Julia Wilson…….. 750.00
4017 Patti Fields……… 250.00
4018 BC/BS………….. 401.50
4019 HealthCare Serv.. 2028.55
4020 Doris Mitchell… 60.00
4021 OK Police Pension.. 59.9l
4022 Kermit PHyffer…. 6.90
4023 Page Plus……….. 183.75
4024 Choctaw Florist… 100.00
4025 City of MWC>…. 120.00
4026 GFC Data Systems.. 6.00
4027 Jones Drug……….. 4.76
4028 Office Depot……… 564.60
4029 O’Reilly………….. 192.21
4030 Special-Ops……… 384.85
4031 OG&E>………….. 1322.55
4032 Phillips 66……….. 1844.95
4033 Jones Hardware…. 484.53
4034 Jones PWA……… 749.97
4035 TDS……………… 328.69
4036 Lowes…………… 306.17
4037 IRS……………… 780.32
4038 PEBSCO………… 74.50
4039 Police Pension…… 513.40
______________________________ _____________________________
Mayor Town Clerk
Presented to Board of Trustees for Approval on____________2009
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