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JONES BOARD OF TRUSTEES

January 6, 2009

 

Meeting was called to order at 7:05 PM                 Meeting was tape-recorded

Roll Call:  Present- Matt Elerick, Ray Poland, Randy McMillin, Teresa Shuffield.  Absent-Roger Choate                 Quorum was declared

CONSENT AGENDA

Minutes – 12-16-08   Payroll – 01-08-09  Purchase Ord #s 5132-4145  Emergency Meetings-

12-04-08 & 12-09-08    R. Poland made motion to approve consent agenda.  M.  Elerick seconded.

Yes- M. Elerick, R. Poland, T. Shuffield, R. McMillin.

CITIZENS TIME

Ray Poland complimented the Police Dept,  Officer Warren in particular, for their prompt response and action to the recent break-in at his (Polands) home.

NEW BUSINESS\

Addition to Concession Stand-Ball Park-Including Elevation Survey

Elevation survey has been done.  No variance is needed on this as it is an add-on for storage.

No voting action needed.

Executive Session-Hire-Fire-Promote-Demote John Whitham (25 O. S. 307 B.1)

R. Poland made motion to go into executive session.  T. Shuffield seconded.  Yes- M. Elerick, R.Poland, T. Shuffield, R. McMillin.  Time: 7:12 PM

Board members returned to open meeting at 7:30 PM

R. Poland made motion to hire John Whitham at $11.00 per hr.  M. Elerick seconded.  Yes- M.  Elerick, R. Poland, T. Shuffield, R. McMillin.

Contract-Code Enforcer

Two applicants presented request for contract.  1/ Mark Taylor  2) David Hulsey

After consideration:  R. Poland made motion to contract with Mark Taylor at $625 per month. T. Shuffield seconded.   Yes- M. Elerick, R. Poland, T. Shuffield, R. McMillin.

Status of Fence Ordinance

Tabled

Setback-Septic & Aerobic Systems

Tabled

Park=Tree Removal

Two bids were received:  1) David Hodges- $600  - Three Trees  2)Slawson- $2400 ( This includes additional work broken into three phases of work at park, ball park and water well.  After disc:  R. Poland made motion to accept Slawsons bid (in part based on having proof of workers comp, insurance, etc)  R. McMillin seconded.   Yes- M. Elerick, R. Poland, T. Shuffield, R. McMillin.

Cost Estimate-Landscaping Engineer Service (At Park)

Estimate of  TLL Associates-$5900 was given (verbally) by Ray Poland,  After disc:  No action taken at this meeting.   Tabled

  

Jones Board of Trustees

Page Two

January 6, 2009

 

OLD BUSINESS

Company Comp Card

Tabled

Street Opening-Sweetbough 4th to 5th  Survey Results

Surveyor Terry Wood gave his report advising that his survey is consistant with Edie Hill

Survey.  After disc:  R. Poland made motion to have Rodney Queen assess moving the system

Up to $2500 with the agreement of the property owner.  M. Elerick seconded.   Y-M. Elerick, R. Poland, T. Shuffield, R. McMillin.

PD Reserve Officer Program

Tabled

STP-U2A TIP Grant (Barbara Birden)

Tabled

Main Street Project (Streetscape)

No Voting Action

OG&E

Tabled

ACOG Reap Grant Report

R. McMillin advised that the sidewalk portion of the grant was approved but not the backhoe.

No voting action needed this meeting.

Bids-Drop Ceiling-Community Center

Two bids were received.  1) Phonix- $5600    2)  TriState-$5640 R. McMillin made motion to approve TriState. M. Elerick seconded.   Yes- M. Elerick, R. Poland, T. Shuffield, R. McMillin.

FIRE DEPT REPORT

No action needed.

FLOOD PLAIN ADM REPORT

Sirens – Patti Fields reported evaluation has been done on sirens.  Need for additional siren was presented.  M. Elerick made motion to put out to bids for siren.  R. Poland seconded.  Yes- R. Poland, M. Elerick, R. McMillin, T. Shuffield.

Library Report

R. Poland made motion to hire surveyor for elevation.  R. McMillin seconded.   Yes- M. Elerick, R. Poland, R. McMillin, T. Shuffield.

Reports, Remarks & Inquiries by Governing Board Members.

None

Adjournment motion by R. Poland, seconded by M. Elerick.  Yes- M. Elerick, R. Poland, R. McMillin,  T. Shuffield.    Time: 8:55 PM

  

Jones Board of Trustees

Page Three

January 6, 2009

 

Claims

       Payroll – 01-08-09…                  11,345.14

4013  -14  Void………..         .00

4015  Principal Finance…            133.59

4016  Julia Wilson……..   750.00

4017  Patti Fields………   250.00

4018  BC/BS…………..     401.50

4019  HealthCare Serv..                         2028.55

4020  Doris Mitchell…       60.00

4021  OK Police Pension..               59.9l

4022  Kermit PHyffer….      6.90

4023  Page Plus………..   183.75

4024  Choctaw Florist…  100.00

4025  City of MWC>….   120.00

4026  GFC Data Systems..              6.00

4027  Jones Drug………..     4.76

4028  Office Depot……… 564.60

4029  O’Reilly…………..   192.21

4030  Special-Ops………  384.85

4031  OG&E>…………..                     1322.55

4032  Phillips 66………..                      1844.95

4033  Jones Hardware….            484.53

4034  Jones PWA………   749.97

4035  TDS………………     328.69

4036  Lowes……………    306.17

4037  IRS………………      780.32

4038  PEBSCO…………       74.50

4039  Police Pension…… 513.40

 

 

 

______________________________                    _____________________________

Mayor                                                                           Town Clerk

 

Presented to Board of Trustees for Approval on____________2009

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