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JONES BOARD OF TRUSTEES

February 3, 2009

 

Meeting was called to order at 7:02 PM                         Meeting was tape-recorded

Roll Call:  Present- Matt Elerick, Roger Choate, Ray Poland, Teresa Shuffield, Randy McMillin

Quorum was declared

CONSENT AGENDA

A.  Minutes-01-20-09  Payroll-02-05-09  Purchase Ord #s 5201-5214

B.  Court Budget Increase-2008-09  a. 01-02-5045 ($8160)   b. 01-02-6010 ($1000) c.Non-Contract Attorney Fees-Increase 01-01-5200-Add $12,000  d.  01-06-6010=Emergency Mgmt Siren Acct- ($1500)  R. Poland made motion to approve consent agenda with exception of Budget Increase #s.  To check with Auditor to see if this should be charged to PD Budget.

M. Elerick seconded.  Yes- M. Elerick, R. Choate, R. Poland,  T. Shuffield, R. McMillin

CITIZENS TIME

Citizen, Ms. Fish addressed the board requesting approval to place donation jars at businesses in town.  Funds to go to stem cell transplant for her husband.  She was advised she did not need board approval only the business owners.

NEW BUSINESS

Police Dept Manuel

Tabled

Wrecker Service (Ord. 4-6-1) Update Location Radius

Tabled

Executive Session-Hire-Fire-Promote-Demote  David Nichols (25 O. S. 307 B.1)

R. Poland made motion to go into executive session.  M. Elerick seconded.  Yes- M. Elerick, R. Choate, R. Poland, R. McMillin, T. Shuffield.  Time 7:20 PM

Board members returned to open meeting at 7:37 PM

No action was taken.

Executive Session-Hire-Fire-Promote-Demote Part-Time Clerical Applicants (25 O.S. 307 B.1)

R. Poland made motion to go into executive session. M. Elerick seconded.  Yes- M. Elerick, R. Poland, R. McMillin, R. Choate.  T. Shuffield.  Time: 7:39 PM

Board returned to open meeting at 8:10 PM    R. Choate made motion to come out of executive session.  M. Elerick seconded.   Yes- M. Elerick, R. Choate, R. Poland, R. McMillin, T. Shuffield.

R. Poland made motion to hire Lisa Weathers at $7.00 per hour.  M. Elerick seconded.   Yes- M. Elerick, R. Choate, R. Poland, R. McMillin, T. Shuffield.

Claim-Request Court Reimburse-Edward Adams

Mr. Adams not present.  Strike from agenda.

OLD BUSINESS

Setback-Septic & Aerobic Systems Ord.

R. Choate made motion to adopt Ord. 02-03-09.  R. Poland seconded.   Yes- M. Elerick, R. Choate,\

R. Poland, T. Shuffied, R. McMillin    R. Poland made motion to adopt Emer. Clause-Ord. 02-03-09.  M. Elerick seconded.   Yes- M. Elerick, R. Choate, R. Poland, R. McMillin, T. Shuffield.

 

 

JONES BOARD OF TRUSTEES

Page Two

02-03-09

 

Company Comp. Card

Tabled

PD Reserve Officer Program

Tabled

STP-U2A TIP Grant (Barbara Birden)

A.  Other Grant Reports-Needed Action This Mtg.

B.  Trails Grant-Beatty-Mulhausen Park

C.  Accept Notice of Contract Award-Water Line Project-Trent Construction

No action needed on  A. – B.

C. Letter from Mehlburger-Brawley advised that bids were received and read on January 13, 2009.  Trent Construction had low bid of $164,722.50.  Recommendation of approving awarding of contract to Trent. (For Bids:  See Clerk Desk File-Phase 1 Water Line Replacement-Bid Results)

M. Elerick made motion to approve Trent Construction at $164,722.50  R. Poland seconded.  Yes- M. Elerick, R. Choate, T. Shuffield, R. Poland.  No-R. McMillin.  Motion carried.

Notification Letter Water Line Project-Residents involved.

Need for letter to be presented to each resident who’s property will be involved in moving the water lines from back of lots to front.  Tabled.   Julia Wilson to compose letter.

Main Street Project (StreetScape)

Tabled

Open Bids_Tree Removal, Easement Cleaning-Sale Barn to Henney

Actually will be from behind Sonic Drive In to Henney

Five bids were received and opened.  1) Mark Taylor- $9600    2) Community Tree Serv- $9500

3)  Slawsons - $9500  4) All 4 Seasons - $4950   5)  Capital Tree Service - $8300.

After disc:  M. Elerick made motion to accept bid (based on insurance and bonding) All 3 Seasons

(If they cannot provide requirements #2 Captial Tree (If they cannot provide requirements  3) Mark

Taylor.  R. Poland seconded.   Yes- R. Poland, R. Choate, M. Elerick, R. McMillin, T. Shuffield.

***All 3 Seasons presented adequate bonding and insurance proof.

OG&E

Strike from Agenda

ACOG Reap Grant Report

Tabled

Concession Stand Addition-Park

Strike from agenda

Corrected Fence Ord.

Strike from Agenda

FIRE DEPT REPORT

Mark Taylor gave report of Fire Dept.

FLOOD PLAIN ADM REPORT

A.  Water Resource Board-Potential Violations

       Patti Fields gave each board member copies of correspondence and status of violations.

B.   Flood Plain Ord

       Tabled

 

  Jones Board of Trustees

Page Three

02-03-09

 

Flood Plain  (cont)

Resolution 02-03-09 (Appoint/Retroactive-Patti Fields-Flood Plain Adm)

M. Elerick made motion to adopt Resolution 02-03-09.  R. Poland seconded.  Yes- M. Elerick, R. Poland, R. Choate, R. McMillin, T. Shuffield.

EMERGENCY MGMT REPORT

Patti Fields advised that siren has been repaired.  Still looking into quotes/possible grants for addition siren.  No action needed.

Library Report

General Report.  No action needed this meeting.

Reports, Remarks and Inquiries by Governing Board members

Inquiry as to Georgia Street not officially being abandoned east off of Hiwassee.  (Business is going in at location).  No action needed at future meetings.

Adjournment motion by R. Choate, seconded by R. Poland.  Yes- M.  Elerick, R. Poland, R. Choate, R. McMillin,  T. Shuffield.   Time: 8:48 PM

 

CLAIMS

             Payroll-02-05-09….                 9786.03

4065  OK Employ Sec Comm..     160.64

4066  Samatha Jones…………       250.00

4067  Patti Fields…………….         250.00

4068  HealthCare…………….              2028.55

4069  Doris Mitchell…………           60.00

4070  Mark Taylor……………        625.00

4071  Julia Wilson……………         750.00

4072  CompSource…………..        863.00

4073  Principal Finance……..        132.53

4074  Ron’s Rebuild Shop….        226.14

4075  Void………………….       .00

4076  Birdens Development..                1200.00

4077  Void…………………        .00

4078  City of Choctaw…….          107.38

4079  Goddard Enterprises..        700.00

4080  Dollar General……..             13.00

4081-82  Void……………..                  .00

4083  City of MWC……….            130.00

4084  Void………………..       .00

4085  Freds Tires…………            155.98

4086-87-88  Void………..       .00

4089  Midwest Trophy…..           165.00

                                                                                    (cont)

 

 

Jones Board of Trustees

Page Four

02-03-09

 

Claims – Cont

4090-95  Void………..            .00

4096  Walmart………..     166.94

4097  OG&E………….                         1319.34

4098  Lowes…………..     199.30

4099  Jones PWA…….     827.47

4100  OSBI…………..       357.79

4101  CLEET………..        330.04

4102  IRS……………        661.04

4103  PEBSCO……..          74.50

4104  Police Pension..     915.95

4105  Page Plus………     215.25

 

 

 

 

 

____________________________                          ______________________________

Mayor                                                                          Town Clerk

 

Presented to Board of Trustees for approval on____________2009

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