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JONES BOARD OF TRUSTEES
February 3, 2009
Meeting was called to order at 7:02 PM
Meeting was tape-recorded
Roll Call: Present- Matt
Elerick, Roger Choate, Ray Poland, Teresa Shuffield, Randy McMillin
Quorum was declared
CONSENT AGENDA
A. Minutes-01-20-09
Payroll-02-05-09
Purchase Ord #s 5201-5214
B. Court Budget
Increase-2008-09 a.
01-02-5045 ($8160) b.
01-02-6010 ($1000) c.Non-Contract Attorney Fees-Increase 01-01-5200-Add
$12,000 d.
01-06-6010=Emergency Mgmt Siren Acct- ($1500)
R. Poland made motion to approve consent agenda with exception of
Budget Increase #s. To check
with Auditor to see if this should be charged to PD Budget.
M. Elerick seconded. Yes- M.
Elerick, R. Choate, R. Poland,
T. Shuffield, R. McMillin
CITIZENS TIME
Citizen, Ms. Fish addressed the board requesting approval to place
donation jars at businesses in town.
Funds to go to stem cell transplant for her husband.
She was advised she did not need board approval only the business
owners.
NEW BUSINESS
Police Dept Manuel
Tabled
Wrecker Service (Ord. 4-6-1) Update Location Radius
Tabled
Executive Session-Hire-Fire-Promote-Demote
David Nichols (25 O. S. 307 B.1)
R. Poland made motion to go into executive session.
M. Elerick seconded.
Yes- M. Elerick, R. Choate, R. Poland, R. McMillin, T. Shuffield.
Time 7:20 PM
Board members returned to open meeting at 7:37 PM
No action was taken.
Executive Session-Hire-Fire-Promote-Demote Part-Time Clerical Applicants
(25 O.S. 307 B.1)
R. Poland made motion to go into executive session. M. Elerick seconded.
Yes- M. Elerick, R. Poland, R. McMillin, R. Choate.
T. Shuffield. Time:
7:39 PM
Board returned to open meeting at 8:10 PM
R. Choate made motion to come out of executive session.
M. Elerick seconded.
Yes- M. Elerick, R. Choate, R. Poland, R. McMillin, T. Shuffield.
R. Poland made motion to hire Lisa Weathers at $7.00 per hour.
M. Elerick seconded.
Yes- M. Elerick, R. Choate, R. Poland, R. McMillin, T. Shuffield.
Claim-Request Court Reimburse-Edward Adams
Mr. Adams not present.
Strike from agenda.
OLD BUSINESS
Setback-Septic & Aerobic Systems Ord.
R. Choate made motion to adopt Ord. 02-03-09.
R. Poland seconded.
Yes- M. Elerick, R. Choate,\
R. Poland, T. Shuffied, R. McMillin
R.
JONES BOARD OF TRUSTEES
Page Two
02-03-09
Company Comp. Card
Tabled
PD Reserve Officer Program
Tabled
STP-U2A TIP Grant (Barbara Birden)
A. Other Grant
Reports-Needed Action This Mtg.
B.
C. Accept Notice of Contract
Award-Water Line Project-Trent Construction
No action needed on A. – B.
C. Letter from Mehlburger-Brawley advised that bids were received and
read on January 13, 2009.
Trent Construction had low bid of $164,722.50.
Recommendation of approving awarding of contract to
M. Elerick made motion to approve Trent Construction at $164,722.50
R. Poland seconded.
Yes- M. Elerick, R. Choate, T. Shuffield, R. Poland.
No-R. McMillin.
Motion carried.
Notification Letter Water Line Project-Residents involved.
Need for letter to be presented to each resident who’s property will be
involved in moving the water lines from back of lots to front.
Tabled. Julia
Wilson to compose letter.
Tabled
Open Bids_Tree Removal, Easement Cleaning-Sale Barn to Henney
Actually will be from behind Sonic Drive In to Henney
Five bids were received and opened.
1) Mark Taylor- $9600
2) Community Tree Serv- $9500
3) Slawsons - $9500
4) All 4 Seasons - $4950
5) Capital Tree
Service - $8300.
After disc: M. Elerick made
motion to accept bid (based on insurance and bonding) All 3 Seasons
(If they cannot provide requirements #2 Captial Tree (If they cannot
provide requirements 3) Mark
***All 3 Seasons presented adequate bonding and insurance proof.
OG&E
Strike from Agenda
ACOG Reap Grant Report
Tabled
Concession Stand Addition-Park
Strike from agenda
Corrected Fence Ord.
Strike from Agenda
FIRE DEPT REPORT
Mark Taylor gave report of Fire Dept.
FLOOD PLAIN ADM REPORT
A. Water Resource
Board-Potential Violations
Patti Fields gave each
board member copies of correspondence and status of violations.
B. Flood Plain Ord
Tabled
Jones
Board of Trustees
Page Three
02-03-09
Flood Plain (cont)
Resolution 02-03-09 (Appoint/Retroactive-Patti Fields-Flood Plain Adm)
M. Elerick made motion to adopt Resolution 02-03-09.
R. Poland seconded.
Yes- M. Elerick, R. Poland, R. Choate, R. McMillin, T. Shuffield.
EMERGENCY MGMT REPORT
Patti Fields advised that siren has been repaired.
Still looking into quotes/possible grants for addition siren.
No action needed.
Library Report
General Report. No action
needed this meeting.
Reports, Remarks and Inquiries by Governing Board members
Inquiry as to
Adjournment motion by R. Choate, seconded by R. Poland.
Yes- M. Elerick, R. Poland,
R. Choate, R. McMillin, T.
Shuffield. Time: 8:48
PM
CLAIMS
Payroll-02-05-09….
9786.03
4065 OK Employ Sec Comm.. 160.64
4066 Samatha Jones………… 250.00
4067 Patti Fields……………. 250.00
4068 HealthCare…………….
2028.55
4069 Doris Mitchell…………
60.00
4070 Mark Taylor…………… 625.00
4071 Julia Wilson…………… 750.00
4072 CompSource………….. 863.00
4073 Principal Finance…….. 132.53
4074 Ron’s Rebuild Shop…. 226.14
4075 Void………………….
.00
4076 Birdens Development..
1200.00
4077 Void…………………
.00
4078 City of
4079 Goddard Enterprises.. 700.00
4080 Dollar General……..
13.00
4081-82 Void……………..
.00
4083 City of
4084 Void………………..
.00
4085 Freds Tires…………
155.98
4086-87-88 Void………..
.00
4089
(cont)
Jones Board of Trustees
Page Four
02-03-09
Claims – Cont
4090-95 Void………..
.00
4096 Walmart………..
166.94
4097 OG&E………….
1319.34
4098 Lowes…………..
199.30
4099 Jones PWA…….
827.47
4100 OSBI…………..
357.79
4101 CLEET………..
330.04
4102 IRS……………
661.04
4103 PEBSCO……..
74.50
4104 Police Pension.. 915.95
4105 Page Plus………
215.25
____________________________
______________________________
Mayor
Town Clerk
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