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JONES BOARD OF TRUSTEES
April 21, 2009
Prior to Meeting, Newly Elected Board Members Teresa Shuffield and Randy
McMillin
Took Oath of Office.
Meeting was called to order at 7:05 PM.
Meeting was tape-recorded
Roll Call: Present- Matt
Elerick, Ray Poland, Teresa Shuffield, Randy McMillin
Absent Roger Choate
Quorum was declared
CONSENT AGENDA
Payroll-04-30-09
Minutes-04-07-09
01-01-5200 - $6675
Motion to
approve consent agenda by R. Poland seconded by M. Elerick
Yes- M. Elerick, R. Poland, T. Shuffield, R. McMillin.
Absent R. Choate
Appoint Mayor-Two Year Term
M. Elerick made motion to appoint Ray Poland as Mayor. T. Shuffield
seconded. Yes- M.
Elerick, R. Poland, T. Shuffield, R. McMillin.
Mr. McMillin asked that it be put on next agenda to eliminate Mayors
extra pay.
Appoint-Vice-Mayor-Two Year Term
R. Poland made motion to appoint Matt Elerick as Vice-Mayor.
T. Shuffield seconded.
Yes- R. Poland, M. Elerick, R. McMillin, T. Shuffield.
Ray Poland took over as Chair Person for meeting.
Appointment Representative ACOG- ITPC- GWPC-9-1-1- OML 9-1-1- Tech.
M. Elerick made motion to appoint Ray Poland as Jones Representative to
above Org/Committees and any other that needs a Jones Rep.
R. McMillin seconded.
Yes- R. Poland, M. Elerick, T. Shuffield,
R. McMillin.
Appointment-Alternate Representative Above Org/Committee
Include any others not listed but needing a Jones Rep.
R. Poland made motion to appoint M.
Elerick as alternate rep.
T. Shuffield seconded.
Yes- R. Poland, M. Elerick, T. Shuffield, R. McMillin
Waive
M. Elerick made motion to waive permit fees. R. McMillin seconded.
Yes- R. Poland, M. Elerick, T. Shuffield, R. McMillin.
Resolution 04-21-09 Police Manuel
T. Shuffield made motion to adopt
Resolution 04-21-09
M. Elerick seconded.
Yes- R. Poland, M. Elerick, T. Shuffield, R. McMillin
M. Elerick made motion to adopt Emer. Clause-Res. 04-21-09
T. Shuffield seconded.
Yes- R. Poland, M. Elerick, T. Shuffield, R. McMillin.
Purchase Computer/Printer Treasurer Philip Johnston
It was noted that current computer Mr. Johnston is using is approx.
20 years old. T.
Shuffield made motion to purchase computer/printer with
$750 limit. M.
Elerick seconded. Yes-
R. Poland, M. Elerick, T. Shuffield, R. McMillin.
Variance-Add On to Masonic Lodge
This is add-on storage to back of existing bldg. which will be closer to
property line than allowed by ordinances.
(cont)
Jones Board of Trustees
Page Two
04-21-09
(cont)
It was noted that Planning Commission has recommended a
setback variance.
After disc:
M. Elerick made motion to approve variance ( based on Planning
Commission) R. McMillin
Seconded. Yes- R.
Poland, M. Elerick, T. Shuffield, R. McMillin.
Neighborhood Watch
Chief Pletcher addressed possible neighborhood watch program.
Mr. Pletcher to get with residents
To launch this program.
No voting action needed.
Citizens Review Board
Stricken from Agenda per Chief Pletcher.
Renovation-PD Dept Back Room
Chief Pletcher to get bids.
Item Tabled.
Vacation-Joe Bradley-April 26-30
R. Poland made motion to approve vacation.
R. McMillin seconded.
Yes- R. Poland, M. Elerick, T. Shuffield, R. McMillin.
OLD BUSINESS
Roof Estimates/Bids-City Hall Bldg
Carlton Taylor advised there are no bids.
Decision to advertise in paper.
Item tabled.
FOP Contract 2009-2010
Tabled
Executive Session-Confidential Communications-Attorney & Board Members
Pending
Litigation (OK Statue Sec.
307-4)
M. Elerick made motion to go into executive session.
R. Poland seconded.
Yes- R. Poland, M. Elerick, T. Shuffield, R. McMillin.
Time: 7:45 PM
Board returned to open meeting at 8:00 PM
R. Poland made motion to come out of executive session.
M. Elerick seconded.
Yes- R. Poland, M. Elerick, T. Shuffield,
R. McMillin.
No action taken.
Tabled
R. Poland gave report of project (moving of
electric service to back of bldgs)
which will start approx; May 1st.
R. McMillin questioned need for signed contract before work
starts.
ACOG Reap Grant
No report this meeting.
FIRE DEPT REPORT
Truck for FD
Discussion regarding
purchasing pickup for FD and trading current chiefs PU
To PWA in exchange for PWA paying a portion of the truck.
Decision was made to wait and put on next budget (2009-2010)
Patch Cords for Defib Pads
No Action
(cont)
Jones Board of Trustees
Page Three
April 21, 2009
FD (cont)
Pump Motor-Brushpumper
Mark Taylor presented need
for pump for brushpumper-$2850.
After disc: T.
Shuffield made motion to approve purchase of brushpumper motor at $2850.
M. Elerick seconded.
Yes- R. Poland, M. Elerick, T. Shuffield, R. McMillin.
Lightbar-Brushpumper
Need for lightbar for brushpumper replacement;
M. Elerick made motion to purchase replacement lightbar at $490.
T. Shuffield seconded.
Yes- R. Poland, M. Elerick, T. Shuffield, R.. McMillin.
Booster Tank Brushpumper
M. Elerick made motion to purchase booster tank for brushpumper.
T. Shuffield seconded.
Yes- R. Poland, M. Elerick, T. Shuffield, R. McMillin.
FLOOD PLAIN ADM REPORT
Water Resource Board Potential Violations
Tabled
Flood Plain Ord
Tabled
Floodplain permit fees
Tabled
EMERGENCY MGMT REPORT
Jackets & Rain Gear
Patti Fields addressed need for EM volunteers gear Shirts, Jackets,
Rain Gear.
Need for safety. R. Poland
made motion to purchase shirts, vests and rain gear for six volunteers.
M. Elerick seconded.
Yes- R. Poland, M. Elerick, T. Shuffield, R. McMillin.
Library Report
Tabled
Reports, Remarks & Inquiries by Governing Board Members
None
Adjournment motion by
M. Elerick seconded by R. Poland
Yes- R. Poland, M. Elerick, T. Shuffield, R. McMillin.
Time: 8:40 PM
Claims
Payroll-05-30-09
9121.78
4238 Lonne Brewer
(Missed Time
150.00
4239 Robert Bacon
15.90
4240 Law Enforce
System
. 225.00
(cont)
Jones Board of Trustees
Page Four
04-07-09
Claims Cont
4241
4242 C O P S
.
37.80
4243 City of
4244 Dollar
General
..
67.25
4245 Stamp Fullfillment
358.80
4246 Ok
4247 Julia Wilson
.
6675.00
4248 Ok Mun
Assurance.. 553.56
4249 Office Depot
306.69
4250 TDS
.
329.63
4251 Special Ops
.
1630.41
4252 Phillips 66
..
1669.57
4253 Jones Hardware
..
22.61
4254 Speical Ops
599.99 (Correction to
4251)
4255 Page Plus
221.40
4256 AT&T
. 128.15
4257 Academic Apparel.
10.50
________________________________
________________________________
Mayor
Town Clerk
Presented to Board of
Trustees for approval on_____________2009
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