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JONES BOARD OF TRUSTEES

April 21, 2009

 

Prior to Meeting, Newly Elected Board Members Teresa Shuffield and Randy McMillin

Took Oath of Office.

Meeting was called to order at 7:05 PM.  Meeting was tape-recorded

Roll Call:  Present- Matt Elerick, Ray Poland, Teresa Shuffield, Randy McMillin

                  Absent – Roger Choate            Quorum was declared

CONSENT AGENDA

Payroll-04-30-09    Minutes-04-07-09   PO# 5434-5448   Budget Adjust-Attorney Acct

01-01-5200 - $6675  Motion to approve consent agenda by R. Poland seconded by M. Elerick

Yes- M. Elerick, R. Poland, T. Shuffield, R. McMillin.  Absent – R. Choate

Appoint – Mayor-Two Year Term

M. Elerick made motion to appoint Ray Poland as Mayor. T. Shuffield seconded.   Yes- M. Elerick, R. Poland, T. Shuffield, R. McMillin.

Mr. McMillin asked that it be put on next agenda to eliminate Mayor’s extra pay.

Appoint-Vice-Mayor-Two Year Term

R. Poland made motion to appoint Matt Elerick as Vice-Mayor.  T. Shuffield seconded.   Yes- R. Poland, M. Elerick, R. McMillin, T. Shuffield.

Ray Poland took over as Chair Person for meeting.

Appointment – Representative – ACOG- ITPC- GWPC-9-1-1- OML 9-1-1- Tech.

M. Elerick made motion to appoint Ray Poland as Jones Representative to above Org/Committees and any other that needs a Jones Rep.  R. McMillin seconded.   Yes- R. Poland, M. Elerick, T. Shuffield,  R. McMillin.

Appointment-Alternate Representative – Above Org/Committee

Include any others not listed but needing a Jones Rep.

R. Poland made motion to appoint M.  Elerick as alternate rep.  T. Shuffield seconded.  Yes- R. Poland, M. Elerick, T. Shuffield, R. McMillin

Waive Permit Fee-Methodist Church Add-On

M. Elerick made motion to waive permit fees. R. McMillin seconded.   Yes- R. Poland, M. Elerick, T. Shuffield, R. McMillin.

Resolution 04-21-09 – Police Manuel

T. Shuffield made motion to adopt  Resolution 04-21-09   M. Elerick seconded.   Yes- R. Poland, M. Elerick, T. Shuffield, R. McMillin

M. Elerick made motion to adopt Emer. Clause-Res. 04-21-09  T. Shuffield seconded.   Yes- R. Poland, M. Elerick, T. Shuffield, R. McMillin.

Purchase Computer/Printer – Treasurer Philip Johnston

It was noted that current computer Mr. Johnston is using is approx.  20 years old.  T. Shuffield made motion to purchase computer/printer with  $750 limit.  M. Elerick seconded.   Yes- R. Poland, M. Elerick, T. Shuffield, R. McMillin.

Variance-Add On to Masonic Lodge

This is add-on storage to back of existing bldg. which will be closer to property line than allowed by ordinances.                       (cont)

 

Jones Board of Trustees

Page Two

04-21-09

 

(cont)

It was noted that Planning Commission has recommended a  setback variance.  After disc:

M. Elerick made motion to approve variance ( based on Planning Commission)  R. McMillin

Seconded.   Yes- R. Poland, M. Elerick, T. Shuffield, R. McMillin.

Neighborhood Watch

Chief Pletcher addressed possible neighborhood watch program.  Mr. Pletcher to get with residents

To launch this program.   No voting action needed.

Citizens Review Board

Stricken from Agenda per Chief Pletcher.

Renovation-PD Dept Back Room

Chief Pletcher to get bids.  Item Tabled.

Vacation-Joe Bradley-April 26-30

R. Poland made motion to approve vacation.  R. McMillin seconded.   Yes- R. Poland, M. Elerick, T. Shuffield, R. McMillin.

OLD BUSINESS

Roof Estimates/Bids-City Hall Bldg

Carlton Taylor advised there are no bids.  Decision to advertise in paper.   Item tabled.

FOP Contract 2009-2010

Tabled

Executive Session-Confidential Communications-Attorney & Board Members – Pending

Litigation  (OK Statue Sec. 307-4)

M. Elerick made motion to go into executive session.  R. Poland seconded.   Yes- R. Poland, M. Elerick, T. Shuffield, R. McMillin.   Time: 7:45 PM

Board returned to open meeting at 8:00 PM

R. Poland made motion to come out of executive session.  M. Elerick seconded.   Yes- R. Poland, M. Elerick, T. Shuffield,  R. McMillin.    No action taken.

Trails Grant-Beatthy-Mulhausen Park

Tabled

Main Street Project-Streetscape

R. Poland gave report of project (moving of  electric service to back of bldgs)  which will start approx; May 1st.  R. McMillin questioned need for signed contract before work starts.

ACOG Reap Grant

No report this meeting.

FIRE DEPT REPORT

Truck for FD   Discussion regarding  purchasing pickup for FD and trading current chiefs PU

To PWA in exchange for PWA paying a portion of the truck.  Decision was made to wait and put on next budget (2009-2010)

Patch Cords for Defib Pads

No Action

 (cont)

 

 

Jones Board of Trustees

Page Three

April 21, 2009

  

FD (cont)

Pump Motor-Brushpumper

Mark  Taylor presented need for pump for brushpumper-$2850.  After disc:  T. Shuffield made motion to approve purchase of brushpumper motor at $2850.  M. Elerick seconded.   Yes- R. Poland, M. Elerick, T. Shuffield, R. McMillin.

Lightbar-Brushpumper

Need for lightbar for brushpumper replacement;  M. Elerick made motion to purchase replacement lightbar at $490.  T. Shuffield seconded.   Yes- R. Poland, M. Elerick, T. Shuffield, R.. McMillin.

Booster Tank – Brushpumper

M. Elerick made motion to purchase booster tank for brushpumper.  T. Shuffield seconded.  Yes- R. Poland, M. Elerick, T. Shuffield, R. McMillin.

FLOOD PLAIN ADM REPORT

Water Resource Board – Potential Violations

Tabled

Flood Plain Ord

Tabled

Floodplain permit fees

Tabled

EMERGENCY MGMT REPORT

Jackets & Rain Gear

Patti Fields addressed need for EM volunteers gear – Shirts, Jackets, Rain Gear.

Need for safety.  R. Poland made motion to purchase shirts, vests and rain gear for six volunteers. M. Elerick seconded.   Yes- R. Poland, M. Elerick, T. Shuffield, R. McMillin.

Library Report

Tabled

Reports, Remarks & Inquiries by Governing Board Members

None

Adjournment motion by M. Elerick seconded by R. Poland  Yes- R. Poland, M. Elerick, T. Shuffield, R. McMillin.  Time:  8:40 PM

 

Claims

               Payroll-05-30-09    9121.78

4238   Lonne Brewer (Missed Time          150.00

4239   Robert Bacon……………        15.90

4240   Law Enforce System…….    225.00

                                                                                   (cont)

 

 

 

 

Jones Board of Trustees

Page Four

04-07-09

 

Claims – Cont

4241   Sunrise H&A……….                1800.00

4242   C O P S…………….                     37.80

4243   City of Choctaw…….                    96.56

4244   Dollar General……..                      67.25

4245   Stamp Fullfillment 358.80

4246   Ok County Election..         570.35

4247   Julia Wilson……….                   6675.00

4248   Ok Mun Assurance..         553.56

4249   Office Depot………            306.69

4250   TDS……………….     329.63

4251   Special Ops……….                    1630.41

4252   Phillips 66………..                     1669.57

4253   Jones Hardware…..             22.61

4254   Speical Ops                                  599.99  (Correction to 4251)

4255   Page Plus………     221.40

4256   AT&T………….       128.15

4257   Academic Apparel.             10.50 

 

 

                                               

                       

 

________________________________                      ________________________________

Mayor                                                                            Town Clerk

 

Presented to Board of Trustees for approval on_____________2009

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