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JONES BOARD OF TRUSTEES

August 4, 2009

           

Meeting called to order at 7:15 PM         

Meeting was tape-recorded

Roll Call:  Present-Rodger Choate, Ray Poland, Teresa Shuffield, Randy McMillian 

Absent Matt Elerick 

Quorum was declared

 

Consent Agenda:

Payroll – 08-06-09 

Minutes – 07-21-09  

PO #s 5822-5854

Motion was made to approve the consent agenda.  Motion by: Randy McMillin Secondd by Teresa Shuffield   Yes -  Roger Choate, Ray Poland, Teresa Shuffield, Randy McMillin  

Absent Matt Elerick

 

Public Comments:

No one came forth.

 

Business:

1.  Patti Fields – To accept resignation from Patti Fields from the Emergency Management Position

After discuss from the board it was decided to table until the next meeting

 

2.  Thomas Pletcher – To discuss pay for John Whitham.  John Whitham was hired on January 6,       2009 at $11.00.  After discussion from the board it will be tabled until the next board meeting.

 

3.  Monica Arndt – Want to use the Comm. Center for a garage sale. The proceeds to go to the Oak Hill Nursing Home.  Ms Arndt approached the board with wanting to use the Community Center for a garage sale with 100% of all proceeds going towards the Oak Nursing Home Garden Club.  Motion was made to let Ms Arndt use the Community Center for the garage sale. Ms. Arndt is to write a letter to the City Hall with all the information of where all proceeds are going to.  All fees will be waved.  Motion by Ray Poland  Second  Teresa Shuffield. Yes -  Roger Choate, Ray Poland, Teresa Shuffield, Randy McMillin   Absent Matt Elerick

 

4. TDS Contract - Change long distance carriers and upgrade internet speed.  Motion was made to

accept the contract from TDS, to switch to TDS long distance service and to upgrade the internet speed to internet in City Hall and the Fire Dept.  Also to switch the internet at the PWA building and Sewer Plant to TDS internet. Motion by Ray Poland   Second by Randy McMillin 

Yes -  Roger Choate, Ray Poland, Teresa Shuffield, Randy McMillin   Absent Matt Elerick

 

5.  Barbara Birden- ODOT/Main Street Grant update   Nothing was dicussed

 

6.  Ray Poland – To Hire ODOT Grant Administer – Barbara Birden.  Ray Poland made a motion to hire Barbara Birden as the ODOT Grant Administer.  After more discussion Ray Poland receded his motion and it was tabled until the next meeting.

 

7.  Randy McMillin – to accept the REAP Grant Contract # T-2009-45 Motion was made to accept the REAP Grant contract #T-2009-45 (This is for the sidewalk down second street from the High to Sonic.  The sidewalk will be 1100 linear feet and 5 feet wide) Motion by Ray Poland  Second by Teresa Shuffield Yes -  Roger Choate, Ray Poland, Teresa Shuffield, Randy McMillin   Absent Matt Elerick

 

8.  Randy McMillin – To take bids for second street sidewalk from High School to Sonic.  After discussion the board decided to have Carlton Taylor to call county to see what they would do.

 

9.  Carlton Taylor – Water Line Project Update.   Carlton Taylor gave a update to the board about water line project.

 

Motion was made to go to New Business at this time

Motion by Teresa Shuffield Second by Ray Poland  Yes -  Roger Choate,

Ray Poland, Teresa Shuffield, Randy McMillin  

Absent Matt Elerick

 

New Business: 

1. The 911 Resolution the will be the same as last year.  Motion was made to accept the 911 resolution for the 2010 year.  Motion by Ray Poland  Second by Teresa Shuffield  Yes -  Roger Choate,

Ray Poland, Teresa Shuffield, Randy McMillin  

Absent Matt Elerick

 

2.  The Planning Comm. Approach the board about Larry and Lynnette Stephens wanting to build two houses on one acre (Block 152 Lots 17 thru. 26) on Wilshire. One house will be around 1600 Sq. Ft.  and the other house will be around 700Sq. Ft. Motion was made to allow Larry and Lynnette Stephens to build two houses on the one acre.  Motion by Ray Poland Second by Randy McMillin  Yes -  Roger Choate,

Ray Poland, Teresa Shuffield, Randy McMillin  

Absent Matt Elerick

 

Motion was made to returned to item number ten on the agenda.

Motion by Ray Poland Second by Teresa Suffield Yes -  Roger Choate,

Ray Poland, Teresa Shuffield, Randy McMillin  

Absent Matt Elerick

 

Motion was made to go into excessive session.  Motion by Ray Poland  Second By Randy McMillin

Yes - Roger Choate, Ray Poland, Teresa Shuffield, Randy McMillin   Absent Matt Elerick

 

10.  Executive Session –

 

Motion was made to return from executive session.  Motion by Ray Poland Second by Teresa Shuffield  Yes -  Roger Choate, Ray Poland, Teresa Shuffield, Randy McMillin  

Absent Matt Elerick

 

No motion was made from the discuss from the executive session

 

TRUSTEE/STAFF REMARKS: This item is listed to provide as opportunity for the Trustees and / or Staff to make comments and / or request specific agenda items. NO ACTION will be taken.

 

Ray Poland Discussed the letter that the town would be mailing out to community members asking for donations of land for the new ball fields and library.

 

ADJOURNMENT

 

Motion was made to adjourn.  Motion to adjourn at 9:38.  Motion by Ray Poland Second by Teresa Shuffield Yes -  Roger Choate, Ray Poland, Teresa Shuffield, Randy McMillin  

Absent Matt Elerick

  

CLAIMS:

5822 Jones PWA                                    $167.53

5823 Petty Cash $100.00

5824 Mark Taylor          $625.00

5825 Samantha Jones     $250.00

5826 T&W Tire  $494.90

5827 First Call    $305.51

5828 Ranch Hand Truck Assess   $1776.20

5829 Harrington’s Service Center            $150.00

5830 Don Alexander       $525.00

5831 Special – OPS Uniforms      $42.99

5832 Eureka Water Company      $3.50

5833 Dept. of Central Service      $23.00

5834 Phillips 66 – Conoco           $1797.15

5835 Void

5836 Mary Kubiek  (Doris’s Party)           $114.02

5837 Lynn Peavey Co.     $179.90

5838 IBS of Central Okla.            $88.95

5839 Rhino Linings of OKC         $440.00

5840 Patti Fields $250.00

5841 One Links Wireless $1408.00          

5842 OG&E       $16.66

5843 Page Plus  $224.40

5844 AT&T        $306.51

5845 Office Depot          $1050.84

5846 OSBI         $138.44

5847 Cleet         $294.36

5848 Dollar General       $90.20

5849 Walmart    $292.90

5850 David Nelson         $78.60

5851 OG&E       $1416.07

5852 Julia Wilson           $13,177.50

5853 Pat Abbott $202.50

5854 Mark Taylor          $150.00

 

_____________________________                  ______________________________

Mayor                                                                     Town Clerk

 

Presented to Board of Trustees for approval on August 18, 2009

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