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JONES BOARD OF TRUSTEES

August 18, 2009

           

Meeting called to order at 7:20 PM         

Meeting was not tape-recorded

Roll Call:  Present-Rodger Choate, Ray Poland, Teresa Shuffield, Randy McMillian, Matt Elerick 

Quorum was declared

 

Consent Agenda:

Payroll – 08-20-09 

Minutes – 08-04-09  

PO #s 5891- 5914

Motion was made to approve the consent agenda.  Motion by: Matt Elerick Second by Ray Poland   Yes - Roger Choate, Ray Poland, Teresa Shuffield, Randy McMillin, Matt Elerick

 

Public Comments:

No one came forth.

 

Business:

 

1.       John McEwen - John would like for the board to pay for his membership fees for the Eastern                  Okla. County Tourism.  Motion was made to pay $75.00 for the Eastern Okla. Co. Tourism fees for John McEwen.  Motion by R. Poland, Second by R. McMillin

Yes- R. Choate, M. Elerick, R. McMillin, R. Poland, T. Shuffield.

 

2.       John McEwen - To approve on the Planning Commission’s decision about the lot split on Jasper Road &  The fence on  614 Montana.  No one from the Planning Commission was at the meeting to approach the board about this matter, so action was taken from the board.

 

3.       Doug Henley – To approve Application for Employment.  Doug Henley approach the board with a new employee application for the Town of Jones and the PWA.  Motion was made to approve the new employee application for the Town of  Jones, PWA and Police Dept. (Pending approved with FOP)  Motion by R. Poland Second by T. Shuffield 

Yes- R. Choate, M. Elerick, R. McMillin, R. Poland, T. Shuffield.

 

 

 

4.       Doug Henley – To approve The Performance Evaluation Policy Manual.  Doug Henley approach the board with the new Performance Evaluation Policy Manual. Motion was made to accept the new Performance Evaluation Manual Policy for the Town of Jones and the PWA. Motion by T. Shuffield  Second by R. Poland

Yes- R. Choate, M. Elerick, R. McMillin, R. Poland, T. Shuffield.

 

5.       Patti Fields – To accept resignation from the Flood Plain Admin.  Motion was made to accept the resignation from Patti Fields as the Flood Plain Admin.  Motion by R. Poland

Second by R. McMillin  Yes- R. Choate, M. Elerick, R. McMillin, R. Poland, T. Shuffield.

 

6.       Tammy Wallace – To pay the yearly insurance with OMAG for the Town of Jones Buildings Automobiles and Equipment. ($24,210.46)  Tammy Wallace approach the board saying that $24,210.46 insurance from OMAG was due and we could make payments quarterly or by yearly with no extra fees.  Motion was made to pay OMAG quarterly with no extra fees.  

Motion by R. McMillin  Second by T. Shuffield   Yes- R. Choate, M. Elerick, R. McMillin,

R. Poland, T. Shuffield.

 

7.       Tammy Wallace- TDS bill and internet.  Tammy Wallace approached the board about TDS internet at all four sites.  Motion was made that we install TDS internet at all four sites with the cost not to be more than $200.00.  Motion by R. McMillin Second by M. Elerick

Yes- R. Choate, M. Elerick, R. McMillin, R. Poland, T. Shuffield.

 

8.       Tammy Wallace – Bailey Print Contract.  Tammy Wallace approached the board about upgrading the Copier from Bailey Print Company.  The cost is a $100.00 one time charge. By upgrading the copier this will cut down on the cost ink for the small printer in city hall. Motion was made to pay the $100.00 to upgrade the copier.  Motion by M. Elerick Second by T. Sherfield   Yes- R. Choate, M. Elerick, R. McMillin, R. Poland, T. Shuffield.

 

9.       Ray Poland – Town Hall meeting on September 8, 2009 at the Jones High School Cafeteria.  Ray Poland approached the board about the Town Hall Meeting on September 8, 2009 at the Jones High School Cafeteria  at 7:00 P.M. D.E.O. will be there. It was suggested that the town serve refreshments at the Town Meeting.

 

10.    Tammy Wallace – To wave the permit fees to the Mason’s on the expansion of the lodge building.  Tammy Wallace approached the board about waving the permit fees for the expansion on the back side of the Mason Lodge Building. Motion was made to wave the permit fees.  Motion by T. Shuffield   Second by R. Poland 

Yes- R. Choate, M. Elerick, R. McMillin, R. Poland, T. Shuffield.

 

New Business: 

 

Carlton Taylor approached the Board about the ceiling was falling down on the south end of the court room.  Carlton is getting the ceiling repaired.

 

Also it was discussed about purchasing a new recording device for the board meetings

 

TRUSTEE/STAFF REMARKS: This item is listed to provide as opportunity for the Trustees and / or Staff to make comments and / or request specific agenda items. NO ACTION will be taken.

 

Roger Choate made a comment that the Planning Commission items needed to be listed separately 

 

 

ADJOURNMENT

 

Motion was made to adjourn.  Motion to adjourn at 8:11.  Motion by M. Elerick Second by Teresa Shuffield Yes- R. Choate, M. Elerick, R. McMillin, R. Poland, T. Shuffield.

 

 

Town of Jones

August 18, 2009

 

Claims:

5891 Verizon Wireless    $355.20

5892 CompSource         $313.59

5893 AT&T Mobility       $258.11

5894 Quill          $121.57

5895 O Reilly Auto         $566.31

5896 Yale Uniform         $145.00

5897 Douglas Henley     $2250.00

5898 Jones Hardware     $158.21

5899 Jones Hardware     $39.98

5900 Jones Hardware     $7.66

5901 Midwest Trophy     $11.50

5902 Eureka Water Co.   $28.70

5903 Larry Lane $10.00

5904 AT&T        $100.86

5905 Okla. Co. Sheriff’s Office     $167.64

5906 Lonnie Brewer        $89.00

5907 Letting Express      206.00

5908 City of Choctaw      $78.54

5909 Andy’s Windows    $25.00

5910 IBS of Central Okla.            $253.84

5911 City of MWC          $210.00

5912 Weather Affirmation           $20.25

5913 Void

5914Void

 

_____________________________                  ______________________________

Mayor                                                                     Town Clerk

 

Presented to Board of Trustees for approval on September 1, 2009

 

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