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JONES BOARD OF TRUSTEES

September 15, 2009

           

Meeting called to order at 7:07 PM         

Meeting was not tape-recorded

Roll Call:  Present-Rodger Choate, Ray Poland, Teresa Shuffield, Randy McMillian, Matt Elerick 

Quorum was declared

 

Consent Agenda:

Payroll – 09-17-09 – 10-01-09

Minutes – 09-01-09 

PO #s 6008-6030

Motion was made to approve the consent agenda.  Motion by: Matt Elerick Second by Teresa Shuffield Yes - Roger Choate, Ray Poland, Teresa Shuffield, Randy McMillin, Matt Elerick

 

Public Comments:

No one came forth.

 

Business:

 

1.       Douglas Henley – Approval for the new Town of Jones job descriptions Motion was made for approval of the new Town of Jones Job Descriptions with minus the Code Enforcement and Building Inspector and to add the PWA Director Discipline. Motion by R. Poland Second by T. Shuffield  Yes – R. Choate, M. Elerick, R. McMillin, R. Poland, T. Shuffield

 

2.       Herb Listen – Land for the Baseball fields relocation.  Mr. Listen approached the board about donating some land to the Town of Jones for the relocation of the baseball fields. This item was tabled until the Mayor and Vice Mayor meet with Mr. Listen and they all go out and observe the land to be donated. The Town of Jones will need to get with Oklahoma County to see the County will be able to help with a road to the donated land.

 

3.       Planning Commission – Wade Braxton Lot Split for the lot west of the Dollar Store. Mr. Braxton did not attend the Planning Commission Meeting.

 

 

 

4.       Mark Taylor – Mark Taylor would like to discuss ATV loaner program. Mark Taylor approached the board with a loaner program from Kawaski Motors Corp. for a 2009 Mule for the Jones Fire Dept. to use. (The ATV will be kept at fire station and will not be for personal use).  Motion was made to go with the Kawaski Motors Corp. loaner program without the service agreement. Motion by M. Elerick Second by T. Shuffield Yes – R. Choate, M. Elerick, R. McMillin, R. Poland, T. Shuffield

 

5.       Mark Taylor – Fire Dept. (New Tank for Truck) Mark Taylor approached to board about purchasing a 1000 gal tank for $6063.00.  The Fire Dept. has budgeted $46,000.00 for the new truck and for the tank. Motion was made to purchase the tank for the Fire Sept. at $6063.00.  Motion by R. Poland Second by M. Elerick Yes – R. Choate, M. Elerick, R. McMillin, R. Poland, T. Shuffield

 

Motion was made to return to item #2 because Mr. Listen was late to arrive to the meeting. Motion by M. Elerick Second by T. Shuffield Yes – R. Choate, M. Elerick, R. McMillin, R. Poland, T. Shuffield

 

6.       Carlton Taylor – Waterline Project. Carlton Taylor gave a update to the board on the Waterline Project.

 

7.       Carlton Taylor – New software for PWA, Court, and Payroll-Budget.  Carlton Taylor approached the board with three different bids for the software for City Hall and PWA.  United Systems Technology had the lowest bid for $14026.00.  After discussion from the board a motion was made to purchase the software form United Systems Technology and for  the cost not to exceed $14000.00.  PWA will pay for a third of the cost and the Town will pay for two thirds of the cost. Motion by R. McMillin Second by M. Elerick  Yes – R. Choate, M. Elerick, R. McMillin, R. Poland, T. Shuffield

 

8.       Ray Poland – Collection Services (American Municipal Services) Motion was made to accept American Municipal Services has collecting service for the Town of Jones. Motion by M. Elerick Second by R. Poland Yes – R. Choate, M. Elerick, R. McMillin, R. Poland, T. Shuffield

 

9.       Ray Poland – To accept N.E. 68th Street as a city street. Motion was made to accept N. E. 68th Street as a Town of Jones City Street.  Motion by R. Poland Second By M. Elerick

      Yes – R. Choate, M. Elerick, R. McMillin, R. Poland, T. Shuffield

 

10.    Ray Poland – Stimulus Project Agreement Project #STP-Stim (308) AG (Resurfacing

Main Street)  Motion was made to accept the Stimulus Project Agreement Project #STP-Stim (308) AG (Resolution 9-15-08) Motion by M. Elerick second by T. Shuffield  Yes – R. Choate, M. Elerick, R. McMillin, R. Poland, T. Shuffield

 

11.    Lisa Weathers – To attend the 2009 Fall Conference Okla. Municipal Court Clerks       Association  Motion was made to pay for the fee for Lisa Weathers to attend the 

2009 Fall Conference Okla. Municipal Court Clerks Conference. Motion by M. Elerick second by T. Shuffield  Yes – R. Choate, M. Elerick, R. McMillin, R. Poland, T. Shuffield

 

New Business: 

Ray Poland mention to the board about a resolution supporting the multi-jurisdictional effort for the planning and construction of a new four lane Choctaw Road Boulevard.  Motion was made to accept the resolution (9-15-2) supporting the multi-jurisdictional effort for the planning and construction of a new four lane Choctaw Road Boulevard. Motion by M. Elerick Second by T. Shuffield  Yes M. Elerick, R. McMillin, R. Poland, T. Suffield  No – R. Choate

 

TRUSTEE/STAFF REMARKS: This item is listed to provide as opportunity for the Trustees and / or Staff to make comments and / or request specific agenda items. NO ACTION will be taken.

Mary Kubicek mention to the board about the ATM polycart prices between commercial and residential.  Tammy Wallace talked about the new postage meter machine. Mark Taylor mention the problem with residents claiming about the Horse in the yard at 5th and Kansas.

 

ADJOURNMENT

 

Motion was made to adjourn.  Motion to adjourn at 8:30P.M..  Motion by M. Elerick Second by T. Shuffield Yes- R. Choate, M. Elerick, R. McMillin, R. Poland, T. Shuffield.

 

 

Town of Jones

September 15, 2009

 

Claims:

6008 Harrington’s          $80.00

6009 Yale’s        $126.91

6010 Douglas Henley     $2000.00

6011 Tisdell’s     $174.23

6012 Galls         $169.15

6013 Birden’s Development        $1170.00

6014 AT&T        $60.73

6015 IBS of Central Service         $72.95

6016 Kristie Valtierra      $100.00

6017 OG&E       $1114.71

6018 O’Reilly Automotive            $229.00

6019 City of Midwest City           $120.00

6020 Galls         $169.15

6021 OML         $50.00

6022 Okla. Co. Sheriff’s Office     $125.73

6023 Jones Hardware     $10.00

6024 Petty Cash $100.00

6025 Bell Printing           $75.00

6026 Eureka Water Co.   $16.40

6027 Jones Hardware     $100.13

6028 Jones Hardware     $106.51

6029 Jones Hardware     $45.14

6030 Gall’s        162.94

 

_____________________________                  ______________________________

Mayor                                                                     Town Clerk

 

Presented to Board of Trustees for approval on October 6, 2009

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