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JONES BOARD OF TRUSTEES

October 6, 2009

           

Meeting called to order at 7:19 PM         

Meeting was tape-recorded

Roll Call:  Present-Ray Poland, Teresa Shuffield, Randy McMillian,

Absent Roger Choate, Matt Elerick

Quorum was declared

 

Consent Agenda:

Payroll  10.15.09

Minutes for Special Meeting 10.02.09

Minutes  09.15.09 

PO #s 6099 - 6122

Motion was made to approve the consent agenda.  Motion by: R. Poland  Second by T. Shuffield Yes – R. Poland, T. Shuffield, R. McMillin,  Absent – R. Choate, M. Elerick

 

Public Comments:

No one came forth.

 

Business:

 

  1. Planning Commission -  Lewis Butler/Velta McKinney – Building a Duplex at 9709 N. Hiwassee Rd- Motion was made to accept the Planning Commission decision to allow Mr. Butler to build a Duplex at 9709 N. Hiwassee Rd. with at approval of the variance.  Motion by R. McMillin Second by T. Shuffield  Yes - R. Poland, T. Shuffield, R. McMillin, 

Absent – R. Choate, M. Elerick

 

  1. Planning Commission – Don Rose – Would like to put a Wind Turban at 11813 E. Hefner Rd. (between Anderson Rd. and Westminster Rd.) Motion was made to accept the decision of the Planning Commission to grant permission to Mr. Rose to install a 50 foot Wind Turbine at 11813 E. Hefner Rd. Motion by R. Poland  Second by R. McMillin

Yes- R. Poland, T. Shuffield, R. McMillin, 

Absent – R. Choate, M. Elerick

 

 

  1. Planning Commission – Bud Pearman – Would like to split a lot (NW/4of Section 33, T13N, R1W, I.M. Jones City, Oklahoma County, Oklahoma)Motion was made to accept the decision of the Planning Commission to grant permission to Bud Pearman of the lot split at (NW/4of Section 33, T13N, R1W, I.M. Jones City, Oklahoma County, Oklahoma)(West of Jasper Dr. 108.25ft. x 157ft.)Motion by R. Poland  Second by T. Shuffield 

Yes- R. Poland, T. Shuffield, R. McMillin, 

Absent – R. Choate, M. Elerick

 

  1. Planning Commission – Wade Braxton – Lot split west of Dollar Store – No action taken at this time.

 

  1. Patty Anthony – Redbud Classic (April 10-11) Brain King approached the board for approval for the Redbud Classic to use the Town of Jones City Streets for the 2010 Redbud Classic Bike Tour.(Same route as in years past) The Jones Police and the Jones PWA will help with this as they have in years past with no cost to the Redbud Classic.  The town of Jones will pay their own employees. Motion by R. Poland  Second by T. Shuffield

Yes- R. Poland, T. Shuffield, R. McMillin, 

Absent – R. Choate, M. Elerick

 

  1. Michael Douglas – Yearly Audit for year ending 6.30.09- Motion was made to accept the yearly audit presented by Michael Douglas for the year ending at 6.30.09.  Motion by R. Poland  Second by R. McMillin Yes- R. Poland, T. Shuffield, R. McMillin, 

Absent – R. Choate, M. Elerick

 

  1. Carlton Taylor – Waterline Project update and Action on payment- Carlton Taylor gave the board a update on the Waterline Project.

 

  1. Carlton Taylor – Bids on the remodel of the Court Room and the Board Room.- The bids were accepted for the Court Room remodel (Ferguson Brothers $13,263.00 – James Trent Construction $20,400.00 – Integrity Construction  $27,600.00) Motion was made to accept the bid from Ferguson Brothers for $13,263.00 to remodel the Court Room. Motion by r. Poland Second by T. Shuffield  Yes- R. Poland, T. Shuffield, R. McMillin, 

Absent – R. Choate, M. Elerick

 

  1. Mark Taylor – Ford Truck to be turned back in – Mark Taylor is ready to turn in Fire Dept. truck to the Town of Jones to be used as needed. The red and blue lights need to be changed to amber lights (the cost around $300.00) before town use. After board discussion the board decided that the truck would be best used in the PWA Dept. 

 

  1. Ray Poland – Mutual Cooperation Agreement Town of Jones and Oklahoma County- Motion was made to accept the agreement with the Oklahoma County for the County to maintain the City Streets and City Sidewalks.   Motion by R. Poland  Second by R. McMillin  Yes- R. Poland, T. Shuffield, R. McMillin, 

Absent – R. Choate, M. Elerick

 

 

Motion to go into executive session at 8:35PM.

Motion by T. Shuffield  Second by  R. McMillin  Yes- R. Poland, T. Shuffield, R. McMillin, 

Absent – R. Choate, M. Elerick

Motion to return from executive session at 9:08PM.

Motion by R. McMillin  Second by T. Shuffield  Yes- R. Poland, T. Shuffield, R. McMillin, 

Absent – R. Choate, M. Elerick

 

  1. Executive Session – Julia Wilson to discuss the 2009-10 F.O.P. Contract - No Action was taken. Informational purposes only.

 

  1. Executive  Session  - Julia Wilson to discuss Police Department Insurance - No Action was taken. Informational purposes only.

 

  1. Executive Session - Julia Wilson to Town Lawsuit with the Jones High School Fire. - No Action was taken. Informational purposes only.

 

 

New Business: 

Ray Poland mention to the board that the Town of Jones needs to hire someone to survey the property that Herbie Listen is donating to the Town of Jones for the relocation of the ball fields.   The property (ten acres with 67’easement) also needs to be deeded to the Town of Jones to make the road to the  ball fields a city street. Motion was made to hire a survey company to survey the property that Herbie Listen is donating.  Motion by R. Poland   Second by T. Shuffield 

Yes- R. Poland, T. Shuffield, R. McMillin,  Absent – R. Choate, M. Elerick

 

Ray  Poland mention that he may have a new Flood Plain Administrator.

 

Ray Poland mention that Old Timers Day was great this year. After board discussion on how great of a job that Linda Harcum did with all the planning and organizing of the activities for the day.  It was mention that the city should do something for Linda’s many years of  dedication of service with the Old Timer’s Day.   Motion was made to purchase a $50.00 gift card and plaque for Linda’s many years of service. Tammy will take care of ordering the plaque and getting the gift card.  Motion by R. Poland Second by T. Shuffield.     Yes- R. Poland, T. Shuffield, R. McMillin, 

Absent – R. Choate, M. Elerick

 

TRUSTEE/STAFF REMARKS:

 

Ray Poland read the letter from the Oak Hill Nursing Home thanking the Board for letting them use the Community Center.

 

ADJOURNMENT

 

Motion was made to adjourn.  Motion to adjourn at 9:26P.M.  Motion by R. McMillin Second by R. Poland  Yes- R. Poland, T. Shuffield, R. McMillin, 

Absent – R. Choate, M. Elerick

 

 

 

Town of Jones

October 6, 2009

 

Claims:

6099 Lowe’s      $540.33

6100 Office Depot          $240.33

6101 Phillips 66- Conoco            $2454.50

6102 TDS          $ 404.75

6103 Michael Douglas    $3861.00

6104 Page Plus  $215.25

6105 OML         $75.00

6106 OG&E       $1315.29

6107 Jones PWA            $73.66

6108 Maria Becerra        $100.00

6109 Weather Tap         $73.95

6110 Casco       $150.00

6111 M&M Metalworks  $774.00

6112 Galls         $139.30

6113 Special OPS           $32.98

6114 Special OPS           $117.50

6115 Mark Taylor          $115.56

6116 Wal-mart   $550.53

6117 OML         $75.00

6118 OSBI         $541.52

6119 Cleet         $499.52

6120 B&B Auto Recyclers            $50.00

6121 One Link   $585.00

6122 Wilburn’s Equipment          $906.31

 

 

 

_____________________________                  ______________________________

Mayor                                                                     Town Clerk

 

Presented to Board of Trustees for approval on October 15, 2009

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